Business Development & Marketing Coordinator
About The Position
W. L. Butler is hiring a Business Development & Marketing Coordinator to support pursuits for new work across California. The role focuses primarily on proposal development, pursuit support, and producing polished client-facing documents, while also supporting broader marketing and business development initiatives. The position is based in Livermore, Redwood City, or Irvine, California, and is full-time, with a listed salary range of $60,000–$85,000. The coordinator leads the coordination and production of proposal and qualification materials, gathers and organizes content, tracks schedules and deliverables, and maintains proposal resources. The role also manages information in the company CRM, completes industry surveys and award submissions, and supports company events and community involvement. W. L. Butler is a full-service commercial general contractor that emphasizes integrity, collaboration, project excellence, accessible leadership, and teamwork. It is an equal opportunity employer and provides reasonable accommodations as required by law.
Requirements
- 3–5 years of experience in proposal coordination, marketing proposal production, business development support, or pursuit coordination.
- Experience coordinating proposals, qualification packages, presentations, or other client-facing pursuit materials.
- Proficiency with Adobe InDesign and the ability to produce professional proposal and marketing documents.
- Strong written communication, organization, and attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proficiency with Microsoft 365 applications.
- Resourceful, dependable, and collaborative, with a strong customer-service mindset.
Nice To Haves
- Experience supporting proposal development in the construction, architecture, engineering, real estate, or professional services industries is strongly preferred.
- Experience with CRM systems, SharePoint, Procore, ProjectMark, or similar platforms.
Responsibilities
- Coordinate and produce RFPs, RFQs, SOQs, proposals, qualification packages, and interview presentations using InDesign and Microsoft Office.
- Gather and organize project information, resumes, narratives, and other content for proposal submissions.
- Coordinate proposal schedules, deadlines, and deliverables across multiple pursuits.
- Produce, format, edit, and assemble professional client-facing proposal and marketing documents.
- Maintain proposal templates, project information, team resumes, and marketing resources.
- Manage and update client, project, and contact information in the CRM database.
- Complete industry surveys, award submissions, and business development reporting.
- Support company events, community involvement activities, and business development initiatives.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off
- Flexible spending accounts
- Student loan assistance program
- Wellness program benefits
- Life insurance and supplemental benefits
- Identity theft protection
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
