Business Development Coordinator - Advertising department

Rodeo FX•Toronto, ON

10d

About The Position

Reporting to the Executive Producer (Toronto), the Business Development Operations Coordinator keeps the bidding engine running. You’ll prepare and format bidding packages, maintain our CRM and data systems, coordinate meetings, and track follow-ups so that bids go out on time and nothing falls through the cracks. It’s a pivotal role in helping RodeoFX meet its revenue objectives while delivering a premium client experience.

Requirements

Minimum 1 year of experience in a similar role within a dynamic team environment.
Advanced proficiency in Microsoft Excel (formulas, complex templates) and Google Sheets.
Strong organizational skills and exceptional attention to detail.
An autonomous, proactive mindset, you take initiative and find solutions under tight deadlines.
Excellent written and spoken English, with strong spelling, grammar, and proofreading skills.
Professionalism and discretion when handling confidential information.

Nice To Haves

French language skills
Experience with Monday CRM and Flow, or other CRM platforms.
Advanced knowledge of Google Workspace tools.

Responsibilities

Prepare and format bidding packages and related documentation.
Ensure timely delivery of bids in collaboration with Executive Producers (Toronto & LA).
Track post-bid actions, follow up with internal and external stakeholders, and maintain accurate status records.
Create, maintain, and organize client databases, contact lists, and training documents.
Keep CRM and tracking tools accurate and up to date, in coordination with other departments.
Maintain dashboards and KPIs to ensure data integrity across all projects.
Surface insights and follow-up opportunities for Executive Producers to act on.
Coordinate team meetings and screenings – scheduling, agendas, and action items.
Archive all received and sent documents on shared drives, following approved naming conventions.
Maintain and update RodeoFX’s showreels, build presentations, and coordinate custom reels.
Work with finance and production teams to gather invoicing information and facilitate project closures.
Maintain clear, professional communication with Executive Producers and internal teams.
Demonstrate discretion and represent the Business Development department positively.