Business Development Administrator

PACE RESOURCES INC•York, PA

1d•Onsite

About The Position

Buchart Horn is seeking an organized and detail-oriented Business Development Administrator to support the day-to-day operations of our Business Development team. This position provides clerical support to the BD Team, coordinates conferences and events, manages the Business Development database (currently Unanet CRM), while also assisting with a variety of marketing, business development, and office-related activities. The ideal candidate is dependable, organized, and able to work independently while collaborating with team members across the firm. This position requires strong attention to detail, the ability to manage multiple priorities, and a willingness to learn and become proficient in business development systems and processes.

Requirements

Associate degree or higher in Marketing, Communications, Business Administration, or a related field
Equivalent professional experience may be considered in place of a degree
Minimum of one year of professional experience in an office environment; relevant internship experience may be considered
Strong organizational skills and attention to detail
Good working knowledge of Microsoft Office programs
Ability to learn and become proficient in Unanet CRM and Newforma
Ability to work independently after initial training while also working effectively as part of a team
Strong communication and interpersonal skills
Professional, dependable, and collaborative approach to working with employees, clients, vendors, and other business contacts
Ability to manage multiple priorities and complete assignments accurately and on time
Willingness to support business development activities and attend professional functions as needed

Nice To Haves

Experience using or administering Unanet CRM or a similar CRM system is a plus

Responsibilities

Provide administrative support for the Business Development database, currently Unanet CRM
Support the development of proposal and marketing materials using information maintained in the Business Development database, including resumes, project descriptions, and firm profiles
Respond to questions and requests from Business Development and other employees regarding database features and functionality
Maintain the accuracy and completeness of the Business Development database through regular updates and quality checks
Develop and follow procedures to identify and correct database errors
Communicate new database protocols and system changes to employees and assist with implementation
Work with IT to support database upgrades and evaluate the impact of system changes on users
Assist with developing and communicating procedures related to database use
Help train employees on appropriate database procedures and functionality
Prepare analysis and reports as needed
Coordinate and support marketing and sales-related events attended by Buchart Horn staff
Assist with Business Development purchasing and payment activities, including completing and processing Invoice Approval Forms
Provide production support for marketing and sales materials, including copying, mailing, and related activities
Develop and maintain mailing lists for various marketing and business development efforts
Support new business development activities by reporting leads and prospects and assisting with professional functions and other business development activities
Perform other related duties as assigned
Provide administrative support for day-to-day office operations
Process office-related invoices and monitor expenditures
Review vendor contracts and service agreements related to office operations, as appropriate
Assist HR with new hire onboarding and orientation, including coordinating workspace setup and employee resources
Support employee engagement activities and office events
Help ensure visitors and clients receive a professional and courteous experience
Oversee the general appearance and organization of shared workspaces and common areas
Help maintain a safe, organized, and efficient office environment
Order, organize, and maintain office supplies
Help promote consistency in the office by monitoring workplace standards related to professional appearance, office organization, and safety
Communicate workplace concerns to supervisors as needed