Business Centre Assistant (Montreal)
About The Position
This role is within the Montreal Business Centre Department and is part of the National Business Centre & Facilities Team. The Business Centre Assistant is responsible for performing a variety of department functions including photocopying, mail and courier services, document scanning, electronic faxing, and office supplies management. The role also involves supporting the maintenance of the physical office environment, including office moves, setting up offices and boardrooms, and coordinating repairs and maintenance. This is an onsite role in the Montreal office, supporting firm members both onsite and remotely.
Requirements
- Minimum 2 years’ experience in a professional office environment
- Strong customer service, communication and technology skills
- Professional, calm and positive demeanor
- Sound judgment, discretion and respect for client confidentiality
- Able to work independently and collaboratively, and take direction well
- Strong computer skills and ability to learn specialized software
- Able to manage multiple priorities, take initiative and meet tight deadlines
- Flexible to occasionally work outside regular hours for meetings and events
- Proficient in Microsoft Office 365, including Word, Excel and Outlook
- Able to lift or move items up to 40 pounds
- Fluency in English and French required.
Responsibilities
- Sorting, digitizing, and archiving incoming mail and couriers
- Processing outgoing mail and couriers using carrier platform
- Sending and distributing incoming electronic faxes
- Digital imaging
- Printing, collating and binding documents
- Support in maintaining the office environment; office moves and workspace setups for new hires and departures
- Coordinate furniture/equipment repairs and maintenance
- Responding to firm member’s request on facility matters
- Security access card activations/administration
- Track monthly statistics
- Maintaining office supplies inventory, ordering, and stocking new inventory
- Monitor department equipment, troubleshoot minor issues and coordinate repairs
- Assist with Business Centre and Facility projects
- Support Events Team with events setups
- First aid & Evacuation Team Responder
- Other administrative duties as required
Benefits
- Commensurate Compensation and Benefits Package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
