Business Center Administrator - Programs - Point Loma
About The Position
The Business Center Administrator is responsible for high-quality administrative functions and the day-to-day operation of the Business Center. The role processes invoices, childcare billing, and campaign billing for the Association, and serves as liaison for the Association Office accounts payable. This is a full-time, Monday through Friday position from 7:30 a.m. to 5:00 p.m. at the T. Claude and Gladys B. Ryan Family YMCA in Point Loma. The pay range is USD $22.64–$23.00 per hour. The position requires an associate degree in Accounting, Business Administration, or a related field, or more than two years of relevant accounts receivable and administration experience, as well as at least two years of experience in accounts receivable, billing, or financial operations. Fingerprinting is required before reporting to work, with subsequent arrest notifications. CPR/AED and First Aid certification covering adults and children/infants must be obtained within 30 days of hire from an approved certifying organization.
Requirements
- Associate degree in Accounting, Business Administration, or a related field, or more than two years of relevant accounts receivable and administration experience.
- At least two years of experience in accounts receivable, billing, or financial operations.
- Solid experience with office management systems.
- Familiarity with online calendaring and cloud systems.
- Proficiency in composing clear and concise correspondence.
- Exceptional interpersonal, public relations, and communication skills.
- Knowledge of document preparation, editing, layout, and proofreading.
- Must be fingerprinted before reporting to work and comply with subsequent arrest notifications.
- CPR/AED and First Aid certification covering adults and children/infants, obtained within 30 days of hire from the American Red Cross, American Heart Association, or American Safety & Health Institute.
- Ability to sit and type for extended periods.
- Ability to take initiative, determine priorities, and exercise good judgment.
- Ability to multitask and prioritize tasks.
- Highly organized, self-starting, and strong administrative skills.
Responsibilities
- Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics, and other assigned programs.
- Submit childcare reports to directors in a timely and efficient manner.
- Manage payment and draft updates, vouchers and refunds, third-party billing, childcare chargebacks, non-sufficient funds (NSF) matters, and participant communications.
- Process cancellations and maintain waiting lists for childcare and other programs.
- Maintain contact with participants, schedule meetings with families about alternative payments, and communicate changes with third-party vendors.
- Process summer camp billing, including weekly camp drops, changes, cancellations, and refunds.
- Ensure licensing requirement packets are complete with licensing payment information and prepare packet folders for each site according to licensing requirements.
- Coordinate and collaborate with the membership team on draft updates for childcare and programs.
- Provide tax letters upon request.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
