Business Assistant II
About The Position
The Business Services team at Utah State University invites applications for a motivated and detail-oriented individual to join our team as a Business Assistant II to support the College of Arts and Sciences. This role is a part of the Business Services team for the college and will focus on personnel services, travel transaction processing, and general department support. This position is located within the Dean’s Office and will report to the college business manager. The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.
Requirements
- Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required
- Dependable with a strong work ethic
- Friendly and service-oriented attitude with excellent customer service skills
Nice To Haves
- Working knowledge of Banner HR module
- Experience processing EPAFs in Banner
- Experience processing Travel in Servicenow
- Working knowledge of USU’s human resources policies
- Knowledge of USU travel policies and procedures
Responsibilities
- Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and ensures compliance with policy prior to submission
- Prepares EPAFs for employees; includes new hires, rehires, terminations, grad assistantships, benefited positions, transfers, short-term disability and extra service compensation
- Meets with employees in person, by email, Zoom, and phone calls to collect required federal hiring documentation including I-9s, ACA compliance forms, direct deposit information, and W-4 tax forms
- Answers inquires related to EPAFs, new hire paperwork, job postings, and other employment processes
- Submits payroll in AggieTime, sending reminders and communicating with supervisors, USU’s Human Resources Office and business team
- Generates/prepares complex preliminary reports to verify accurate payroll data
- Monitors and enforces compliance with established university policies and procedures
- Develops and maintains spreadsheets and databases to track information
- Attends university training sessions to stay current on policies and procedures
- Manages and maintains special projects independently as assigned
- Maintains electronic filing system for documents and historical data
- Processes travel requests through ServiceNow – in accordance with policies and procedures.
- Provide daily accessibility to travel status
- Analyze and advises on real or potential travel issues
- Monitors and enforces compliance with established university policies and procedures
- Answer inquiries pertaining to travel
- Run weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
- Trains and supports new users/travelers
- Actively participate in team meetings and trainings at the college and university level
- Back up other business assistants/managers within the college on various transactions as needed/requested
- Contributes to solutions when changes are initiated or required
- Completes Special projects as assigned
Benefits
- 13 paid holidays
- 12 days of vacation and 12 days of sick leave per year
- 50% tuition reduction for employee, spouse, and dependents
- competitive health benefits packages
- a generous contribution toward your retirement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
