Business Analyst / Project Manager

Peoria Unified School District•Glendale, AZ

3d•Onsite

About The Position

The Business Analyst / Project Manager provides business administration and project management support to the Executive Director of Business Services. The role supports the development and management of effective business processes, administrative operations, project management, and process improvement within the Budget & Finance department. The position coordinates projects and department operations, supports school finance and budget procedures, prepares and manages documents and records, and communicates with District personnel and external stakeholders. The role is based at the District Administration Center in Glendale, Arizona, and is classified exempt, Grade 8, with a 12-month term of employment.

Requirements

Bachelor's degree in Business, Management Information Systems, Accounting, or a related field, or an acceptable equivalent combination of education and experience.
Experience with process improvement initiatives.
Proficiency with Microsoft Office suite software, including Excel, PowerPoint, and Word.
Three years of experience in a similar position.
Demonstrated team leadership and coordination skills, including experience driving change.
Excellent verbal, written, and presentation communication skills.
Experience managing projects and teams.
Results-oriented, with demonstrated ability to produce specific, measurable results.
Ability to pass a background check.
Must hold or obtain a valid IVP fingerprint clearance card.
Must be able to obtain and maintain an Arizona driver's license.
Excellent interpersonal and communication skills.

Nice To Haves

Project management experience, preferably in an educational environment.
Experience working in an educational or governmental business environment is highly desirable.
Comprehensive knowledge of process improvement initiatives and techniques.
Knowledge of applicable federal and state statutes, rules, policies, and procedures.
Knowledge of applicable Peoria Unified departmental policies and procedures.
Ability to develop unique and innovative solutions to problems.
Critical-thinking and independent-thinking skills, self-initiative, and ability to focus on priorities that achieve desired outcomes.
Skill in establishing and maintaining effective working relationships with coworkers, vendors, students, parents, the general public, and others doing business with the school district.
Skill in operating a personal computer using a variety of software applications.

Responsibilities

Ensure projects are executed throughout each phase; set objectives, provide timely and objective feedback, and assess and diagnose problems affecting project outcomes.
Collaborate with staff on joint problem-solving using data analysis tools, performance measurements, and decision-making processes.
Compose correspondence, agendas, minutes, bulletins, reports, and other documents to communicate information to school and District personnel, the public, and state officials.
Coordinate meetings, workshops, and other activities to deliver services in accordance with established guidelines.
Monitor assigned activities and program components related to school finance, District requirements, financial and budget procedures, component budgets, and critical timelines to ensure compliance with financial, legal, and administrative requirements.
Prepare manuals, brochures, reports, and other written materials conveying or documenting District activities and procedures.
Manage online employee giving programs and developers assistance payments.
Process requisitions and purchase orders for department vendor-provided goods and services.
Coordinate with Maricopa County Elections on ballot initiatives and election timeline requirements.
Present information on administrative procedures, services, and regulations to train and orient personnel.
Process schedules, agendas, mail, and other documents and materials for dissemination to appropriate parties.
Research current practices, policies, codes, and other information and provide information or direction as needed.
Respond to inquiries from District personnel and external stakeholders.
Serve as a liaison to committees and organizations, including the Citizen's Advisory Committee, to convey or gather information needed for District operations.
Coordinate implementation of support components for program governance, project reviews, communications, and staff training.
Process expenditure reimbursements for Executive staff.
Prepare correspondence, memoranda, and other documents within designated authority.
Participate in developing, reviewing, updating, and preparing policies and procedures within the assigned area.
Coordinate annual or special projects, fiscal responsibilities, and cost analyses for proposed projects.
Research and respond to inquiries from staff, contract providers, parents, students, and the community.
Maintain, update, and create files, records, and databases for the assigned program or department, including managing the department webpage portal.
Process and monitor confidential agreements, contracts, and applications.
Obtain and provide information to staff and the public when judgment and knowledge of policies, regulations, District functions, and programs are required; make procedural decisions within the scope of responsibility.
Review documents for completeness, accuracy, and compliance with applicable rules, regulations, and procedures.
Coordinate and schedule appointments, arrange meetings and travel, oversee the master calendar as assigned, attend meetings as assigned, and screen visitors and phone calls.
Perform other duties as assigned or required.