Business Analysis & Planning - hybrid Tallahassee, FL

Novalink Solutions LLC • Tallahassee, FL

3d • Hybrid

About The Position

The candidate will provide part-time business subject-matter expert (SME) support to the OWPB Systems Support team in connection with the Foundation for the OWPB (Office of Work Program and Budget) Refactoring, Growth & Evolution (FORGE) initiative. The candidate's primary responsibility is to review brownfield documentation produced by the OWPB Systems Support team and contribute deep institutional knowledge of OWPB's Federal Aid, Obligation Authority (OA), Advance Construction (AC), Schedule A, and Financial Management business processes.

The candidate will read and provide annotated review comments on documentation drafts, identify business-rule gaps and inaccuracies, clarify legacy system behavior and its underlying federal/state funding rationale, and participate in working sessions with the FORGE delivery team to transfer business context. The candidate will not author deliverables or lead documentation production but rather review and provide expert knowledge and comments on critical legacy processes. The candidate can engage with stakeholders outside the OWPB Systems Support team as necessary.

This engagement is structured to retain and transfer OWPB business knowledge into FORGE documentation artifacts that will be produced and maintained by the OWPB Systems Support team.

Requirements

• Minimum of 15+ years of progressively responsible experience in transportation work program management, financial management, or federal aid program administration.
• Direct hands-on experience with FDOT's Work Program, Federal Aid reconciliation, Schedule A funds allocation, and the Financial Management Suite of systems is required.
• Deep knowledge of the FDOT Five Year Work Program development process, budget processes, and Federal Aid program management.
• Expert knowledge of the FDOT Financial Management (FM) System, including FMODEL and DMODEL, and the underlying business rules these systems implement.
• Knowledge of Federal Aid Highway Funds, Schedule A allocations, Advance Construction (AC) program mechanics, and Obligation Authority (OA) plan development.
• Ability to research and interpret federal and state legislation impacting work program resources, and to communicate impacts in plain business terms to a technical delivery team.
• Ability to read technical documentation and identify discrepancies between documented behavior and actual business intent.
• Ability to communicate effectively in writing through reviewing comments, annotations, and structured feedback.
• Ability to participate constructively in technical working sessions and convey business context to software engineers and analysts.
• Skills in the use of Microsoft Office Suite (Outlook, Word, Excel) and Microsoft Teams for collaboration with the FORGE delivery team.
• Ability to clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e., project team meetings, management presentations, etc.).
• Must have the ability to effectively listen and process information provided by others.
• Works well with the OWPB Systems Support team.
• Able to assess the needs of the team, provide information or expertise to satisfy expectations or resolve a problem.
• Makes sound, well-informed, and objective decisions.
• Open to change, new processes (or process improvement), and new information.
• Has the ability to adapt in response to new information, changing conditions, or unexpected obstacles.
• Ability to receive and give constructive criticism and maintain effective work relationships with others.
• Shows friendliness, courtesy, understanding, and politeness to others.
• Motivates, encourages, and challenges others.
• Adapt leadership styles in a variety of situations.
• Ability to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly.
• Encourages, inspires, and guides others toward accomplishing the common goal.

Nice To Haves

• Prior FDOT-OWPB tenure is highly desired.

Responsibilities

• Review brownfield documentation drafts produced by the FORGE delivery team and provide annotated business-context corrections, additions, and clarifications.
• Identify gaps, ambiguities, and inaccuracies in documented business rules pertaining to Federal Aid, OA, AC, Schedule A, and related work program processes.
• Explain the federal and state funding rationale, legislative drivers, and historical context underlying legacy system behavior so that the FORGE team can accurately represent it in their documentation.
• Participate in FORGE working sessions and brownfield review meetings to transfer business knowledge directly to the delivery team.
• Respond to ad-hoc questions from the OWPB Systems Support team regarding Federal Aid program assumptions, historical fund allocation decisions, and FM Suite system behavior.
• Review assumptions underlying the Obligation Authority (OA) plan and the Advance Construction (AC) program as they relate to FORGE documentation accuracy.
• Provide guidance on Schedule A state and federal fund allocations and the processes for creating and updating those allocations as relevant to FORGE.

What This Job Offers

• Job Type: Part-time
• Career Level: Senior
• Education Level: Associate degree