Business Affairs Manager

University of Texas at Austin

1d • Onsite

About The Position

The Department of Integrative Biology seeks a Business Affairs Manager to serve as a key member of the Finance team, providing financial, budgetary, and operational support to faculty, staff, center leadership, and school administration. This position is responsible for financial analysis, budget management, center financial administration, reporting, and business operations that support the Department's academic, research, and public service mission.

Requirements

• Bachelor’s degree and five years of administrative experience, or high school graduation or GED and seven years of administrative experience.
• Ability to effectively prioritize and manage competing issues and deadlines.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated ability to effectively work with a variety of business contacts, including faculty, staff, and administrative contacts throughout the university.
• Demonstrated ability to work effectively as a member of a team and individually.
• Relevant education and experience may be substituted as appropriate.
• Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Nice To Haves

• More than the required amount of administrative experience.
• Demonstrated proficiency in examining, organizing, and reporting data.
• Experience working in an academic environment or at a university.
• Working knowledge of UT Austin accounting processes and procedures.
• Experience with DEFINE, Workday, FRMS, UT Market, and Microsoft Office applications.

Responsibilities

• Serve as the financial point of contact for office budgets and accounts. Oversee compliance activities, including balance reviews, budget preparation, cost projections and scholarship processing. Perform account reconciliations and analysis. Gather data and assist with reporting and complex departmental decisions.
• Assist the Director in maintaining electronic office management and office contact system. Manage account and endowment sheets for faculty and department. Ensure departmental guides containing accounts and codes are maintained for tracking expenditures.
• Advise accounting team regarding financial questions regarding allowability and/or source of funds. Audit and approve transactions, including corrections by administrative teams in their areas of responsibilities. Approve transaction processes and corrections submitted by administrative teams. Assists with review of monthly and fiscal-year transactions. Monitor stopgap accounts, process costing corrections, and initiate funding transfers. Serve as a backup document creator and processor for office-related actions. Ensure financial transactions comply with university policies and applicable regulations.
• Supervise accounting, procurement/inventory and grants administrative staff, providing guidance and oversight to ensure efficient operations. Providing ongoing coaching and training opportunities to support staff growth. Foster a collaborative team environment that encourages problem-solving and continuous improvement.
• Collaborate with Grants and Contracts Specialists and HR to produce monthly financial reports and specialized projections for each faculty member. Assist the Director and Chair with implementing special reports for financial initiatives. Responsible for all accounting records and account certification. Interpret and ensure compliance with federal, state, and University policy.
• Other duties as assigned

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level