Business Administrator

New Charter Technologies•Houston, TX

1d•Onsite

About The Position

At PennComp, a New Charter Company, we are seeking a Business Administrator to work onsite in our Houston, TX office to support office operations and maintain efficient administrative and financial processes across the organization. This is an onsite position based in Houston, TX. In this role, you will work closely with leadership, employees, vendors, clients, and external partners while utilizing Microsoft Dynamics Business Central, Microsoft Office applications, payroll systems, and other business tools to support accounting, administration, and marketing activities. To be successful in this role, you will manage office administration, payroll coordination, accounts receivable activities, invoicing, recordkeeping, and internal communications with exceptional attention to detail. You will also support operational efficiency by coordinating vendors, facilities, meetings, travel arrangements, and marketing events.

Requirements

Experience as an Office Assistant, Executive Assistant, Personal Assistant, Office Manager, or similar administrative role
Strong proficiency with Microsoft Office applications
Excellent written and verbal communication skills
Strong organizational and time management abilities
Ability to maintain discretion and handle confidential information

Nice To Haves

Bachelor’s degree
Two or more years of professional accounting experience
Experience with Microsoft Dynamics Business Central or similar ERP/accounting systems
Experience supporting accounts receivable, payroll, and invoicing functions
Experience coordinating events, travel, or marketing activities

Responsibilities

Record daily business transactions and journal entries in Microsoft Dynamics Business Central
Compile payroll information, including vacation and sick time, and submit payroll data for processing
Maintain payroll records and review employee expense reports
Monitor accounts receivable and assist with collections and payment issue resolution
Generate monthly agreement invoices and prepare travel and shipping invoices for clients
Renew agreements within the accounting system and maintain related templates and records
Prepare deferred revenue spreadsheets and balance sheet reconciliations
Answer phones, route calls, and manage incoming communications
Maintain office supply inventory and coordinate purchases
Coordinate office equipment maintenance and repairs
Receive and organize incoming packages for procurement activities
Prepare reports, presentations, correspondence, and other business documents
Arrange travel and accommodations
Organize and maintain filing systems and records
Coordinate meetings and accurately record meeting minutes
Greet visitors and provide professional front-office support
Distribute incoming correspondence and provide general administrative assistance
Coordinate marketing events and venue logistics
Create and distribute email marketing campaigns