DCTC Business Administrator & Assistant Manager

Denver Center For Perfo•Denver, CO

22h•Onsite

About The Position

The Denver Center for the Performing Arts (DCPA) is seeking a Business Administrator & Assistant Manager to provide essential business and accounting services in accordance with standard accounting procedures. This position will also offer administrative support for the Theatre Company Artistic team and the Company Management department. The DCPA is one of the largest non-profit theatre organizations in the nation, presenting Broadway tours and producing theatre, cabaret, musicals, and innovative, immersive experiences. Through these experiences and alongside our robust Education program, we engage hundreds of thousands of visitors each year. The DCPA’s workforce includes more than 300 employed team members in non-union and union positions, in addition to hundreds of artists and contractors annually, and a strong volunteer program with over 300 volunteers. Our mission is to engage and inspire through the transformative power of live theatre. For over 40 years, creativity and community have been the foundation of the DCPA’s success. As a leading cultural organization in the Rocky Mountain West, we are actively participating in a cultural evolution of belonging and anti-racism. Our commitment to reflect the diversity and priorities of our community — in our workplace, audience and programming — has never been more present. We believe that the theater can transform us — and be transformed by us. We invite you to be part of our Team.

Requirements

Associate’s degree preferred.
Two years of administrative and accounting experience.
Experience making travel and/or housing arrangements, including coordinating complex logistics and working within assigned budget.
Skilled in communicating clearly, with tact and discretion.
Ability to simultaneously handle multiple projects with attention to detail, work accurately and efficiently and meet deadlines.
Excellent written and verbal communication skills.
High level of computer proficiency with knowledge of Outlook, Word and Excel.
Familiarity with budgets and/or comfortability with finance or basic accounting principles.
Ability to work both independently and in a team environment, demonstrate good judgment, and know when issues need to be escalated.
Positive, flexible, calm under pressure, customer service mind-set.
Excellent interpersonal skills, tact, and the ability to successfully interact with all levels of internal and external contacts.
Two years of customer service environment
Must have valid driver’s license and ability to drive company cars.

Nice To Haves

Property Management experience a plus but not required.
Experience in working in the theatrical industry preferred.

Responsibilities

Audition Moderator for local auditions. Point of contact for all artists coming into audition by greeting them, gathering audition materials and coordinating the flow of the audition day.
Assistance with generation of casting documents by helping gather character descriptions, building character breakdowns and releasing casting announcements.
Communication and generation of important artist information to the proper departments including updating artist grid, lookbook, weekly TC updates, etc.
Assistance in the coordination of the Colorado New Play Summit. Includes gathering artist information, involvement in the planning and execution of all events, which includes working with our catering and liquor vendors as well as the events service team, and as needed support for the Summit weekend.
Assist with all music rights requests for theatre company shows which includes reach out and follow up with our third-party music services.
Assist with the preparation of creative team offer letters.
Responsible for all production invoicing in Ramp bill pay; follow up with vendors as needed for billing discrepancies.
Manage month-end closing procedures for department and verify that recurring monthly invoices are paid.
Deposit any miscellaneous income checks (i.e. rentals, sales, royalties) received by department, take to accounting.
Monthly Ramp expense report submittal for all CC expenses.
Assist DCTC staff with season budget and expense troubleshooting in Martus and maintain the season coding for DCTC staff.
Help guests process their own artist reimbursements through Ramp.
Process weekly royalty payments.
Process all IATSE, USA and AEA dues/pension/H&W union payments.
Process all actor agency checks at the scheduled end of run.
Process all new vendor set-ups and direct deposit requests with accounting.
Manage and monitor the AirBnB account for messages and tenant needs when on call as backup for Company Manager.
Assist Company Manager with box mailing day for actors.
Email artists for pickup of packages and mail when needed.
Available for First rehearsal day help with administrative on-boarding and delivery of binders to housing.
Perform Brooks room checks before move-in in communication with Company Manager and review room check list weekly.
Help maintain storage inventory at Brooks Tower (actor housing).
Be the lead in planning of opening night for A Christmas Carol, which includes working with our catering and liquor vendors as well as the events service team.
Manage purchasing and distributing of opening night gifts to cast and crew.
Manage all opening night invites and ticketing requests. Seat opening night company tickets and manage ticketing day-off.
Help manage guest ticketing offers to artists.
Help to manage DCTC vehicles – gas fill-ups and artist insurance additions.
Help to manage Lyft passes for artist transportation and CC payments for tolls and pet deposits.
Help to maintain artist contracts in the ContractSafe system.
Act as backup for Company Manager for artist coverage including on-call cell phone coverage on alternating schedule with Company Manager.
Act as backup for weekly payroll submission and proofing to HR/Payroll Department.
Act as general liaison with both the Shop and Accounting Departments.
Provide general administrative support to General Manager and Company Manager.
Projects as assigned by General Manager, Company Manager and Artistic Producer.