Business Administrator

Wire3 • Daytona Beach, FL

4d • Onsite

About The Position

The Business Administrator plays a critical role in supporting the daily operations of Wire 3 by facilitating efficient administrative processes and providing high-level support to employees and leadership. This in-office position is responsible for managing office operations, coordinating administrative and operational functions, supporting light human resources activities, and proactively addressing executive and organizational needs in a fast-paced, growth-driven environment. The ideal candidate is a highly organized, tech-savvy professional who exercises discretion, anticipates needs, and takes pride in keeping the organization running smoothly.

Requirements

• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication abilities with a professional and polished presence
• Ability to manage competing priorities and support executive-level needs with professionalism and discretion
• High level of comfort with technology and the ability to quickly learn new platforms and systems
• Proficiency in Microsoft Office, Google Workspace, and other standard business productivity tools
• Familiarity with ADP or similar HRIS/payroll platforms required
• Strong problem-solving skills with a proactive, solutions-oriented mindset
• Ability to maintain strict confidentiality and exercise sound judgment in sensitive situations
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred; equivalent experience considered
• 3+ years of experience in administrative, office management, or business operations roles required
• Exposure to basic HR functions including onboarding, recordkeeping, or benefits coordination preferred
• Experience using ADP or a similar HR/payroll system required
• Must currently hold, or immediately upon hire apply to obtain, a commissioned Florida Notary Public designation with Remote Online Notarization (RON) authorization
• This is a primarily in-office position requiring a high level of responsiveness and availability during standard business hours
• Prolonged periods of sitting at a desk and working on a computer
• Ability to occasionally lift and carry up to 25 lbs. for mail, supply deliveries, and office needs
• Ability to move throughout the office to support daily operational tasks

Responsibilities

• Provide comprehensive administrative support including calendar management, meeting coordination, travel planning, expense reporting, and preparation of presentations, reports, and correspondence
• Act as a liaison to ensure timely communication and follow-up on key initiatives, both internally and externally
• Manage and prioritize requests, ensuring deadlines and business objectives are met
• Oversee daily office operations, including maintaining office organization, coordinating facility needs, and ensuring a productive and professional work environment
• Manage office vendors, service providers, and supply inventory; negotiate pricing and ensure cost-effective purchasing practices
• Assist with budgeting processes, track departmental expenses, and support financial reporting and invoice processing
• Coordinate company meetings, events, and team activities, including logistics, materials, and communication
• Support light HR functions including onboarding coordination, new hire paperwork, employee record maintenance, and benefits administration support
• Facilitate onboarding and offboarding processes, ensuring all documentation, system access, and compliance requirements are completed accurately and on time
• Utilize ADP or similar HRIS/payroll systems to maintain employee data, assist with reporting, and support payroll-related administrative tasks
• Perform Remote Online Notarization (RON) in accordance with Florida law for employment and business documentation, ensuring accuracy and compliance
• Maintain strict confidentiality of sensitive employee, financial, and business information
• Assist in developing, documenting, and improving administrative processes and standard operating procedures
• Support cross-functional teams with administrative coordination, reporting, and project execution as needed
• Monitor compliance with company policies, assist with internal audits, and ensure proper documentation and recordkeeping
• Identify opportunities for operational efficiencies and proactively implement improvements
• Provide general operational support to leadership and executives, anticipating needs and resolving issues before escalation
• Assist employees in and out of the office with mail, deliveries, scanning, copying, notarization, and similar duties
• Perform other duties and responsibilities as assigned

Benefits

• Salary
• Company-paid premiums for medical, dental, and vision insurance for you and your dependents
• Dynamic environment with diverse growth opportunities
• Emphasis on learning and development to support career and personal growth
• Work-life balance 120 hours paid time off (PTO) after 90-day probation period
• 40 hours of paid sick leave
• 6 major paid holidays off
• 401(k) plan with company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees