Business Administrator 3 - Appalachian Behavioral Healthcare

State of Ohio • Athens, OH

6d • Onsite

About The Position

Appalachian Behavioral Healthcare (ABH) is seeking an experienced and highly motivated Business Administrator to oversee business, fiscal, and operational functions in a hospital environment. The role advises executive leadership and supports financial integrity, regulatory compliance, efficient business operations, and quality patient care.

Under the direction of the Chief Executive Officer, the Business Administrator plans, directs, monitors, and coordinates ABH’s business and financial operations. Responsibilities include budget development and reconciliation, internal fund management, fiscal reporting, audits, compliance oversight, and leadership of Business Office operations. The position also serves as a trusted fiscal resource to leadership and backs up the Chief Operating Officer as needed.

This is a permanent, full-time, hourly position classified as exempt from the bargaining units. The position is based at Appalachian Behavioral Healthcare in Athens, Ohio. Normal hours are Monday through Friday, with a flexible schedule; the posting lists hours as 8:00 a.m. to 4:30 p.m. and also gives normal working hours as 8:00 a.m. to 5:00 p.m. Compensation is listed as $40.40, with a pay range of 14 on the E1 Exempt Pay Range Schedule. The selected candidate generally begins at Step 1, with an opportunity for a pay increase after six months of satisfactory performance and annual raises thereafter.

The Ohio Department of Behavioral Health describes its workplace as collaborative, service-oriented, inclusive, stigma-free, and recovery-friendly. The department supports employees impacted by mental health and substance use challenges and promotes wellness, second-chance hiring, and recovery-informed policies.

Requirements

• Five years of training or experience in accounting and auditing or business management, plus 12 months of training or experience in supervisory principles and techniques; OR completion of undergraduate core coursework in accounting or business management, three years of experience in accounting or business management, and 12 months of training or experience in supervisory principles and techniques; OR 12 months of experience as a Business Administrator 2 (63316); OR equivalent qualifications.
• Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. An official transcript must be submitted before a formal employment offer; failure to provide it within five business days of request results in disqualification.
• Must apply online through careers.ohio.gov and clearly document qualifications, experience, education, and training in the application; supplemental-question answers must be supported by the application work experience and education sections.
• The final candidate must undergo a criminal background check. Disqualifying offenses under Rule 5122-7-21 may preclude employment.
• The State of Ohio drug-free workplace policy prohibits recreational marijuana/non-medical cannabis use; additional restrictions may apply under policy HR-39.

Responsibilities

• Develop, monitor, and reconcile inpatient operations budgets in accordance with Uniform Cost Report (UCR) standards.
• Assist with developing and preparing budgets for presentation to the Governing Board.
• Prepare Uniform Financial Management System (UFMS) documentation and financial reports.
• Analyze financial performance and recommend operational improvements and corrective actions.
• Gather, compile, and present fiscal data and special reports to support organizational decision-making.
• Advise leadership on fiscal planning, budgeting, and resource allocation.
• Manage fiscal operations for the Office of Internal Funds.
• Ensure complete, accurate, and timely accounting of patient and organizational funds.
• Maintain accountability for petty cash, industrial and entertainment funds, patient accounts, and voucher transactions.
• Process and monitor business transactions for accuracy and compliance.
• Coordinate and oversee the Business Office Accounting Control Program.
• Assign, monitor, and evaluate Business Office workflows and responsibilities.
• Conduct internal audits for compliance with state and federal laws, hospital policies, Department of Behavioral Health requirements, Joint Commission standards, and Medicare/Medicaid regulations.
• Review patient account records and financial transactions for accuracy and validity.
• Monitor patient disbursement activities, including payroll, purchasing, and payment systems.
• Ensure compliance with record retention and destruction requirements.
• Identify potential operational, financial, or environmental risks and report concerns appropriately.
• Serve as a liaison with county boards, treasurers, private organizations, and local, state, and federal agencies.
• Support contract compliance and payment processes with external partners.
• Attend leadership meetings and provide guidance on fiscal and operational matters.
• Represent ABH on committees, governing bodies, and special projects.
• Respond to inquiries regarding fiscal operations and Business Office functions.
• Serve as backup to the Chief Operating Officer when needed.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid time off, including vacation, personal, and sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation through Ohio Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed