Business Administrator 3 (PN 20036416)

State of Ohio • Cambridge, OH

6d • Onsite

About The Position

The Business Administrator 3 (Business Office Manager) plans, directs, and coordinates all Business Office operations at Cambridge Developmental Center under the administrative direction of the Senior Financial Manager. The position oversees Fiscal Services, the Storeroom, and Special Projects, and evaluates support functions including timekeeping, purchasing, client funds, Medicaid/Medicare billing, and vouchering. It ensures compliance with state and federal regulations, provides fiscal oversight, and supports center operations through effective accounting and business practices.

The role supervises Business Office staff and manages budgets, expenditures, purchasing, reimbursements, reports, contracts, and audit-related work. It serves as a liaison with state accounting and purchasing, the central office, and state and federal auditors. The position may also serve as Administrator on Call and as a hearing officer for pre-disciplinary meetings. Work is at Cambridge Developmental Center in Cambridge, Ohio, with travel throughout Ohio and possible overnight stays.

Requirements

• One of the following qualification pathways: five years of training or experience in accounting and auditing or business management, plus 12 months of training or experience in supervisory principles and techniques; or completion of undergraduate core coursework in accounting or business management, three years of experience in accounting or business management, and 12 months of training or experience in supervisory principles and techniques; or 12 months of experience as a Business Administrator 2 (63316); or equivalent minimum class qualifications.
• Knowledge of budgeting, bookkeeping, inventory control, accounting, management, employee training and development, supervision, office management, agency policies and procedures, government structure and process, Medicaid/Medicare regulations, OAKS, and term contracts.
• Skills using a personal computer, Microsoft Office software, and a calculator.
• Ability to solve practical everyday problems; interpret written, oral, pictorial, or schedule-form instructions; define problems, collect data, establish facts, and draw valid conclusions; perform basic arithmetic; complete routine forms; maintain accurate records; prepare concise and accurate reports; foster a friendly atmosphere as a supervisor; and handle sensitive inquiries and contacts with officials and the public.
• Must be willing and able to secure a driver's license or supply their own transportation.
• Must complete a criminal background check and submit to urinalysis before appointment.

Responsibilities

• Oversee Business Office operations, ensuring financial accuracy, segregation of duties, and regulatory compliance.
• Supervise Business Office staff; assign work, evaluate performance, approve leave and overtime, and monitor workflow.
• Develop, implement, and interpret policies related to business operations, including inventory, maintenance, client funds, and food service.
• Prepare annual and bi-annual budgets by collecting, analyzing, and formatting required data.
• Monitor expenditures for efficiency and compliance; approve purchase orders and sign checks and vouchers.
• Meet with department heads to resolve fiscal issues and support smooth financial operations.
• Manage Medicaid/Medicare reimbursement and oversee preparation of Medicaid cost reports for submission to central office.
• Review fiscal reports, including payroll, purchasing, budget status, and cost reports.
• Administer Personal Service Contracts from purchase requests through payment.
• Liaise with state accounting, state purchasing, central office, and state and federal auditors.
• Participate in committees such as the executive team and Citizens Advisory Council.
• Serve as Administrator on Call and act as hearing officer for pre-disciplinary meetings.
• Establish auditing systems for client inventories and spending money.

Benefits

• Medical coverage
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period
• Paid time off, including vacation, personal, and sick leave, and 11 paid holidays per year
• Childbirth, adoption, and foster care leave
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness
• Public retirement systems, including OPERS, STRS, SERS, and HPRS
• Optional deferred compensation through Ohio Deferred Compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed