Business Law - Business Administrative Specialist

American Bar Association•Chicago, IL

2d•$58,720 - $71,526•Hybrid

About The Position

The Business Administrative Specialist provides overall administrative and operational support to an entity. The role manages, maintains, and monitors the entity budget to ensure expenditures comply with Association financial policies and those of supported independent organizations. It coordinates purchasing, including obtaining bids and proposals and processing contracts and disbursements. The specialist also provides staff support and administers or supervises member service programs and member-related projects. The position administers the entity’s budgetary process and advises senior staff, members, and auditors on budget particulars. It manages administrative processes such as contract administration, iProcurement, invoices, and member reimbursements, and develops systems to manage these processes effectively. The role handles vendor and Affiliate Organization relationships, supports meetings and materials, identifies operational and process-oriented problems and proposes solutions, and supports membership or entity committees, including new-member outreach projects, events, and other member-related initiatives. Other related duties may be assigned. The role requires a bachelor’s degree or four years of Association or equivalent experience in accounting/financial management, administration and policy matters, or a related area, plus at least four years of directly relevant experience. Knowledge of general accounting principles, budgetary processes, and annual planning techniques is preferred. Intermediate knowledge of the MS Office suite is required. The position calls for self-direction, organizational and oversight abilities, communication and interpersonal skills, and the ability to work on a team and manage multiple reporting relationships, including directing people who do not report to the position and being accountable to managers without direct supervisory responsibility. The work is described as a typical office environment. Travel is required two to three times per year. Flexible or hybrid work arrangements may be available to residents of California, the District of Columbia, Illinois, Indiana, Maryland, Michigan, Minnesota, Texas, Virginia, and Wisconsin; residency requirements may apply.

Requirements

Bachelor’s degree or four years of Association or equivalent experience in accounting/financial management, administration and policy matters, or a related area.
At least four years of directly relevant experience.
Intermediate knowledge of the MS Office suite.
High level of self-direction, organizational and oversight abilities, communication skills, and interpersonal skills.
Ability to work in a team setting and manage multiple reporting relationships, including directing individuals who do not report to the position and being accountable to managers who have no direct supervisory responsibility.

Nice To Haves

Knowledge of general accounting principles, budgetary processes, and annual planning techniques.

Responsibilities

Administer all aspects of the entity’s budgetary process and advise senior staff, members, and auditors on budget particulars.
Manage administrative processes, including contract administration, iProcurement, invoices, and member reimbursements, and develop effective management systems.
Handle relationships with vendors and Affiliate Organizations.
Support meetings and prepare or support meeting materials.
Analyze and identify operational and process-oriented problems and propose solutions.
Support membership or entity committees, including managing new-member outreach projects and events and other member-related initiatives.
Perform other related duties as required.