Business & Administrative Assistant

TES Staffing • Rochester, NY

11d • Onsite

About The Position

Our client is a highly respected, mission-driven organization that plays an essential role in supporting the local community. They are looking for a Business & Administrative Coordinator to join their team in a full-time, contract-to-hire capacity. This is a great opportunity for someone who is confident working with payroll, accounts payable/accounts receivable, scheduling, and general administration, but who also enjoys wearing many hats and jumping in wherever needed. You’ll play an important role in keeping the organization’s day-to-day operations running smoothly while supporting a team whose work directly impacts the community. This is a true jack-of-all-trades administrative and business support position.

Requirements

• Experience with payroll processing and/or payroll administration
• Experience with AP/AR, bookkeeping, or accounting-related data entry
• Strong attention to detail and the ability to manage recurring deadlines
• Excellent organizational and time-management skills
• Strong computer skills, particularly with Microsoft Office and Excel
• The ability to work independently while also being a collaborative team member
• Strong written and verbal communication skills
• A proactive, “ see something that needs to be done and take care of it ” mindset
• The flexibility to shift priorities and take on new responsibilities as organizational needs change

Nice To Haves

• Experience with QuickBooks Online is highly preferred
• An Associate’s or Bachelor’s degree is preferred, with higher education in Accounting, Business Administration, Finance, Marketing, or a related field being especially beneficial. Equivalent professional experience will also be considered.

Responsibilities

• Process payroll and assist with ongoing payroll-related activities
• Handle accounts payable and accounts receivable entry, monthly financial entries, and general bookkeeping support
• Coordinate and maintain employee schedules, ensuring appropriate coverage and communicating schedule updates as needed
• Support onboarding and orientation for new team members
• Maintain accurate personnel files and assist with employee/benefit-related questions
• Provide general administrative support across the organization, including filing, data entry, correspondence, and special projects
• Assist with databases and other cloud-based systems used to manage organizational information
• Support fundraising initiatives, including payment processing, database updates, and correspondence
• Assist with website and social media updates as needed
• Support grant-related activities, including researching opportunities and assisting with applications
• Help coordinate organizational events, activities, and community initiatives
• Step into whatever needs to be done; this is a role where flexibility, initiative, and a willingness to help are highly valued!

Benefits

• Health insurance available following successful completion of the probationary period
• 2 weeks of PTO during your first year
• 401(k) with employer match after 1 year of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree