Business Office Administrative Assistant

CJR•Litchfield, CT

1d•$21 - $24•Onsite

About The Position

The Business Office Administrative Assistant provides clerical and administrative support to the Business Office and assists staff with routine accounts payable, payroll, accounting, and general office functions. The position performs a variety of support activities, including payroll timecard follow-up, invoice coding and sorting, data entry, filing, record maintenance, and other administrative tasks. This is an entry-level support position requiring strong organizational skills, attention to detail, accuracy, and the ability to work cooperatively with Business Office staff and other departments throughout the organization.

Requirements

High School Diploma or equivalent – Required
1-2 years of prior administrative, office, bookkeeping, accounts payable, payroll, or related experience – Required
Proficiency with the Microsoft Office Suite (Word, Excel, Outlook, etc.) and experience using technology/software – Required
Strong communication skills, with the ability to connect effectively via email, phone, and in person – Required
Ability to handle sensitive employee and company information with professionalism and confidentiality – Required
Strong organizational skills, attention to detail, and ability to perform multiple tasks efficiently
Dependable, reliable, and proactive with a strong sense of responsibility
Flexibility and adaptability in a dynamic work environment

Nice To Haves

An Associate degree, coursework in business or accounting, or related training is preferred
Bilingual (English/Spanish) – a plus

Responsibilities

Provides general administrative and clerical support to the Business Office.
Assists with accounts payable functions, including invoice coding, sorting, processing, and maintenance of supporting documentation.
Assists with payroll functions, including monitoring timecard completion and following up on missing information, corrections, and approvals.
Performs data entry and assists with maintaining accurate and organized financial, payroll, and administrative records.
Assists with gathering, organizing, and maintaining documentation needed for Business Office activities, audits, grants, contracts, and other reporting requirements.
Communicates with employees, departments, and vendors to obtain information and documentation needed by Business Office staff.
Provides support and coverage for routine accounting, administrative, and other Business Office functions as needed.
Maintains confidentiality of sensitive information and performs other duties and special projects as assigned.
Behave Ethically: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
Ability to communicate, cooperate and serve people from all cultural identities with respect, professionalism, integrity and fairness in a manner that recognizes the individuality of each person
Regular and consistent attendance

Benefits

Free daily nutritious lunches
Very low-cost Medical Insurance Plan option
Medical, Dental and Vision Insurance offered after 30 days of employment
Company Paid Life and Long-Term Disability Insurance
Generous Paid Vacation Package (unused time eligible for carry over)
Generous Paid Sick Time (unused time eligible for carry over)
Paid Holiday Time (separate from vacation time)
Floating Holidays (separate from paid vacation time and paid holiday time)
Annual monetary incentives
Tuition Assistance
401(k) Retirement Savings Plan with Company Match
Career Growth Opportunities
Company Celebrations & Employee Recognition Program
Employee discounts (cell phone, computer)
Employee Assistance Program (EAP)
Qualified Public Service Loan Forgiveness (PSLF) Employer Federal Student Aid
10%-20% tuition discount at many local educational institutions, including those listed by the CT Nonprofit Alliance