Business Admin II

JPL/NASA•Pasadena, CA

3d•$85,176 - $122,616•Onsite

About The Position

The Avionics, Power & Instrument Electronics Section at JPL seeks a Business Administrator II to support the administrative and operational needs of an organization responsible for electronics platforms used in avionics, motor control, power, and instruments. The position is part of the 7345 Avionics, Power & Instrument Electronics Business Administration Team and reports to the Section Business Manager. It calls for service excellence, organizational precision, and flexibility in a fast-paced, high-volume environment. The role supports financial planning, workforce administration, reporting, facilities, safety, and office and lab management. It also contributes to process improvements and business-system enhancements, maintains websites and repository databases, and uses sound judgment when evaluating business challenges. The administrator will eventually provide backup for specified functions of the Section Business Manager and assist in managing the Power and Energy Services Service Center, which is valued at more than $5 million. The position is based in Pasadena, California. The typical full-time equivalent annual hiring range is $85,176–$122,616. JPL describes a campus-like environment and lists benefits and perks including health, dental, vision, wellbeing and retirement plans; paid time off; learning opportunities; rideshare; childcare; flexible scheduling; and parental leave. Benefits eligibility and effective dates are subject to the conditions described in the posting.

Requirements

Typically, a bachelor’s degree in Business Administration, Finance, Accounting, or a related discipline and at least 3 years of related experience; alternatively, a master’s degree in a similar discipline and at least 1 year of related experience.
Broad understanding and application of advanced principles, theories, concepts, and techniques in business administration, financial planning, workforce administration, safety, and facility management.
Ability to present complex findings clearly and concisely, using graphics, tables, and high-level summaries, both verbally and in writing.
Advanced skills in MS Office Suite, including Word, Excel, PowerPoint, and Outlook, and familiarity with Workday.
Self-starter with strong analytical and problem-solving skills and a proven ability to plan, prioritize, multitask, complete assignments, and resolve highly complex issues independently and in a team environment.
Proven ability to establish trust with customers, collaborate as a business partner with personnel at all levels, and effectively lead teams.
Ability to use tact and discretion when handling critical or confidential data.
Excellent communication, training, and presentation skills.
Demonstrated knowledge of administrative processes for hiring foreign nationals and familiarity with immigration statuses.
Dependable, responsible, detail-oriented, hardworking, intellectually curious, and takes initiative and ownership of work.
Demonstrated ability to work under pressure on multiple tasks, meet time commitments, and deliver high-quality work products.
Excellent interpersonal skills, integrity, and customer service.

Nice To Haves

Broad administrative experience in financial analysis, budgeting, cost analysis, asset management, workforce planning, and human resources.
Proven ability to navigate changing project scenarios and life-cycle cost.
Experience with ORACLE financials and requisition modules, and applications including Data Extractor, IBT, OBIEE Analytics, Power BI, and Workday.
Knowledge of organizational operations, applicable JPL and NASA policies and procedures, and government regulations.
Previous Service Center experience.

Responsibilities

Assist the Section Business Manager with budget development, financial planning, data analysis, reporting, rewards and recognition, human resources activities, workforce analysis, facilities, safety, and office space and lab management.
Prepare or coordinate scheduled monthly or quarterly and ad hoc financial analyses, reports, and data for strategic planning, performance reporting, and forecasting.
Collaborate with customers and business partners to achieve objectives and improve organizational efficiency.
Lead or contribute to process-improvement, budget-streamlining, and business-systems initiatives, including developing automated reports, dashboards, and business metrics using advanced query tools and multiple data sources.
Maintain the Section’s internal and external website and repository databases.
Exercise sound judgment and discretion in evaluating solutions to business challenges.
Eventually serve as backup to the Section Business Manager for specified functions.
Perform ad hoc duties as assigned.
Assist in managing the Power and Energy Services Service Center, a $5+ million service center.