Building Permit Technician

City of Saratoga Springs•Saratoga Springs, UT

7d•Onsite

About The Position

The City of Saratoga Springs currently has an opening for a Permit Technician; this is a part-time position with the Saratoga Springs Building Department of approximately 28 hours per week. This is position under the specific supervision of the Building Official. The Building Department will try to provide the successful applicant with opportunities to grow and progress within the department. Performs a variety of full performance, routine administrative and complex clerical duties as needed to expedite the administrative, technical or clerical functions of the building department.

Requirements

Graduation from High School plus one year of specialized training in general office practices and procedures, PC operation and various software applications.
Three (3) years of responsible experience related to above duties; OR an equivalent combination of education and experience.
May be required to become a Public notary.
Considerable knowledge of modern office practices and procedures.
Correct grammar, spelling and punctuation.
Modern filling systems related to alphabetical and numeric files.
Computer operations and various programs such as Microsoft Word, Excel, WordPerfect, Access, etc.
Telephone etiquette, various office machines, i.e. ten key, copy machine, laminator, etc.
Working knowledge of administrative procedures, legal processes associated with maintenance of public records and documents, interpersonal communication skills, bookkeeping, and basic accounting.
Skills in taking and transcribing dictation from hand written notes or from recording equipment.
Computer keyboard operation.
Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions.
Ability to communicate effectively verbally and in writing.
Establish and maintain effective working relationships with fellow employees, elected officials and other agencies of the public.
Establish and maintain comprehensive records and files.
Type 60 wpm.

Responsibilities

Perform as personal secretary to the department director.
Take dictation and transcribes material into documents, letters, reports, memos, minutes or other general correspondence.
Compose routine letters and informative notices.
Act as a receptionist.
Answer phones and routes calls.
Take and relays messages.
Provide information to inquiring parties.
Respond to general questions related to department functions, policies and procedures, fees, etc.
Monitor department calendar to assure against conflicts.
Schedule appointments for director.
Advise personnel of meeting requirements.
Monitor deadlines for special activities such as hearings, legal notices, mailings, postings, etc.
Perform document filing and maintenance.
Receive and process records, applications, appeals, reports and various documents related to legal obligations and functions of the department.
Purge records according to established guidelines and regulations.
Operate personal computer and various software applications for word processing, record maintenance and data input.
Prepare agreements.
Prepare various state and federal statistical reports reflecting building activities within the city.
Receive and reviews applications for various types of building permits.
Determine completeness of applications.
Verify and collect appropriate fees, escrow deposits, impact fees, etc.
Issue permits.
Deposit revenues with city treasurer.
Monitor escrow status and issue release of funds authorization to accounts payable staff.
Receive, logs, and distribute construction drawings and specifications.
Assure delivery of copies of drawing to local agencies, such as county health department, as required.
Maintain computerized data base related to permit applications and issuance process.
Monitor application status through computer tracking activities.
Generate data reports to achieve special output requests.
Maintain logical history of related files, documents, plans, inspection sheets and related materials.
Assure proper and timely archiving of documents as required.
Schedule inspections.
Follow-up on various inspection activities during course of construction, i.e., footings, foundations, ground plumbing, 4-ways, stucco, etc.
Organize schedule for all final inspections for city building inspectors.
Receive notification of inspection status and prepares certificates of occupancy.
Prepare department purchase orders as needed to acquire supplies and materials.
Process invoices and verify accuracy.
Submit invoices to accounts payable for payment.
Gather and report hours worked bi-weekly necessary for the preparation of payroll.
Assure timely delivery of time sheets to payroll department.
Monitor department accrual of vacation, sick leave and assures accuracy of the same.
Perform related duties as required.