Building Operations Assistant
About The Position
The Building Operations Assistant (BOA) plays an important role within a team working towards supporting the researchers, engineers, and technicians in fulfilling their project goals and obligations. This role is focused on results, but also understand that assisting the client in achieving their larger goals is a success. The incumbent will be expected to coordinate and handle all stores, shipping and receiving needs of the client and property as well as create RPPM Purchase Requests (PR) for goods, and service and construction contracts. The successful candidate will also do security screening of all staff and contractors, invoicing, surplus of retired equipment, quotes, operation of pallet jack to move material around, and coordination of day-to-day activities. In addition to these tasks, you will be expected to help support the Operations team at times with: meeting minutes, organization of meeting agendas, escorting contractors, assisting with small physical maintenance tasks, performing monthly inspections, set ups and teardowns for the client, preparing office space and monitoring accessibility for new hires, etc. You will be handling many priorities as we have a very busy and diverse work site.
Requirements
- Successful completion of secondary school according to provincial standards.
- Significant experience reporting and tracking data using MS Office suite products such as Word, Excel, and Outlook (two (2) to six (6) years of experience).
- Significant experience performing administrative duties such as preparing and maintaining filing systems, documenting office procedures and drafting internal and external correspondence (two (2) to six (6) years of experience).
- Significant experience working in a shipping, receiving, and stores environment, including: The inspection and verification of incoming goods against purchase orders; Preparing and packaging items for dispatch in accordance with handling requirements; Managing inventory and stock rotation, coordinating with couriers and freight carriers; Maintaining accurate records using computerized inventory or warehouse management systems (two (2) to six (6) years of experience).
- Significant experience providing first-level client support services to internal and external stakeholders in a fast-paced and multi-functional environment (two (2) to six (6) years of experience).
- Must be able to possess and retain the physical capabilities to perform the duties of this position including the ability to lift/carry up to 45lbs, to twist, bend, and reach.
- Must have a Reliability Status, requiring verification of background information over a period of 5 years.
- English language proficiency.
Nice To Haves
- Experience following procedures in compliance with the Transportation of Dangerous Goods (TDG) program.
- Experience entering and updating data in SAP for procurement and material management functions.
Responsibilities
- Coordinate and handle all stores, shipping and receiving needs of the client and property.
- Create RPPM Purchase Requests (PR) for goods, and service and construction contracts.
- Perform security screening of all staff and contractors.
- Handle invoicing and surplus of retired equipment.
- Obtain quotes.
- Operate a pallet jack to move material around.
- Coordinate day-to-day activities.
- Support the Operations team with meeting minutes, organization of meeting agendas, escorting contractors, assisting with small physical maintenance tasks, performing monthly inspections, set ups and teardowns for the client, preparing office space and monitoring accessibility for new hires.
Benefits
- Robust pension plan
- Comprehensive health and dental coverage
- Disability and life insurance
- Office closure at the end of December
- Additional supports to enhance well-being throughout your career and beyond
- Relocation assistance will be determined in accordance with the NRC's directives.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
