Building & Inspections Adminstrative Assistant

Town of Mooresville•Mooresville, NC

2d•Onsite

About The Position

The Building & Inspections Administrative Assistant provides advanced administrative, secretarial, and clerical support to the Building & Inspections Department while serving as a key resource for departmental operations. This position coordinates administrative functions, supports the Department Director, facilitates communication between the department and internal and external stakeholders, and helps ensure the efficient delivery of services. Work involves preparing correspondence and reports, coordinating meetings and projects, maintaining departmental records, assisting with administrative processes, and serving as a liaison between the department, other Town departments, external agencies, and the public. This position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Work is performed under general supervision and evaluated through observation, conferences, and the quality, accuracy, and effectiveness of completed work.

Requirements

Associate's degree in Office Administration, Office Technology, Business Administration, or a closely related field from an accredited college or university
Two (2) to four (4) years of directly related administrative support experience OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position
Possession of a valid North Carolina Driver's License

Responsibilities

Provide advanced administrative and clerical support to the Building & Inspections Department and Department Director
Draft, prepare, and edit reports, correspondence, presentations, and other administrative documents requiring research, analysis, and interpretation
Receive, screen, and route correspondence, phone calls, and other communications to appropriate staff
Serve as a liaison between the department, other Town departments, external agencies, contractors, and the public
Assist customers by providing information and directing them to appropriate Town services, departments, and resources
Coordinate agendas, meeting materials, and logistical arrangements for meetings, conferences, workshops, and departmental events
Support the day-to-day administrative operations of the department and communicate operational matters with leadership
Attend meetings as a participant or representative of the department as assigned
Develop, implement, and maintain administrative processes that improve departmental efficiency and organization
Maintain departmental files, records, databases, and other administrative systems
Assist with technical and administrative projects as assigned
Perform other related duties as assigned

Benefits

5% Town contribution to your 401(k), no employee match required
Choice of three medical plans, including an HSA plan with Town contributions
Town-paid life insurance at 1.5× annual salary
Fully paid short- and long-term disability coverage (up to $8,000 per month)
Wellness Incentive Program, with A discount of $240 annually on medical premium for participation
Employee Assistance Program (EAP) offering 24/7 mental health and work-life support
Volunteer Time-Off: 16 hours per calendar year to volunteer at any approved agency or organization
Vacation Leave: Starting 2026, new hires receive 14 vacation days upfront!
Holidays: Employees accrue 13-14 paid holidays per year
Floating Holiday and Wellness Day: New hires receive one Floating Holiday and one Wellness Day up front each year
Bereavement Leave: Up to five days per occurrence for deaths within the employee’s immediate family
On-site clinic for eligible employees and dependents coming in 2026!
Down payment assistance
Pet insurance
Gym reimbursement