Adminstrative Assistant

Living Invigorating Valuable Experiences LLC•New Orleans, LA

9d•Onsite

About The Position

Living Invigorating Valuable Experiences (LIVE, LLC) is a Woman-Owned, 8(a) certified professional services company providing a broad spectrum of services and solutions to U.S. government agencies and organizations, based out of Atlanta, GA. This is currently a contingent position pending award. LIVE is seeking a detail-oriented and dependable Administrative Assistant to support the U.S. Attorney’s Office (USAO), Eastern District of Louisiana. The candidate will serve as the Administrative Assistant for the Fact Witness Program. The Administrative Assistant provides essential administrative and case-support services to assist Fact Witnesses throughout all phases of hearings, Grand Jury proceedings, and trials. The work is characterized by a practical working knowledge of the laws, regulations and Department of Justice requirements necessary to support specialized witness management activities. This position manages complex scheduling, coordinates witness logistics, prepares financial documentation and supports trial preparation to ensure smooth and timely case operations.

Requirements

High School Diploma required; undergraduate degree preferred.
Must be a US Citizen.
Must be able to successfully complete a National Agency Check with Inquiries (NACI) background investigation (HSPD-12).
Must be able to sign a Nondisclosure Agreement on the first day of employment.
Must complete DOJ Ethics training (“Pardon the Ethics Interruption”) and OGE online contractor training within the first two weeks of employment.
Applicant shall have the ability to use MS Word, MS Excel, MS Outlook, MS Access, and other databases as well as Adobe Acrobat Professional.
Communication skills are extremely important. Applicants shall work and interact professionally and effectively with all levels of staff.
Ability to meet established deadlines and work as a team player in a professional office.
Skill in meeting and dealing with people in a courteous and tactful manner.
Ability to review a wide variety of documents, both legal and non-legal, including Motions and Briefs.

Nice To Haves

Prior experience supporting a U.S. Attorney’s Office, federal court, or other federal law enforcement agency.
Familiarity with federal witness travel and reimbursement procedures.
Experience with DOJ systems or the ability to quickly acquire proficiency in government software platforms.
Knowledge of the Crime Victims’ Rights Act (CVRA) or federal victim/witness program operations.

Responsibilities

Responsible for maintaining and tracking Fact Witness Subpoenas for Grand Jury, hearings, and trials, including calendaring and coordination with AUSAs and legal support staff.
Meets with Fact Witnesses to complete required paperwork and collect receipts or supporting documents for reimbursement.
Monitors the weekly Grand Jury schedule to ensure all subpoenas are received, logged, and processed.
Communicates regularly with Criminal Division AUSAs and support staff to obtain up-to-date information on case status, witness needs, and upcoming court events.
Scans, files, and processes Fact Witness vouchers while maintaining accurate records and organized filing systems.
Troubleshoots travel voucher issues and works with appropriate staff to resolve payment or processing concerns.
Secures travel and lodging reservations for Fact Witnesses at government rates when available. Contacts witnesses to gather necessary travel information and communicates finalized arrangements to AUSAs.
Prepares Fact Witness vouchers for reimbursement of expenses and assists with reconciliation of Fact Witness travel credit card accounts.
Pulls documentation required for monthly reconciliation. Reconciles credit transactions and resolves discrepancies associated with travel or reimbursement accounts.
Supports trial teams by providing necessary witness-related coordination.
Assists with coordinating trial preparation meetings, maintaining trial calendars, and updating spreadsheets.
Establishes and maintains working files that include correspondence, reports, and records pertinent to cases.
Develops and maintains tracking systems for ongoing cases and keeps program specialists informed of case progress and upcoming deadlines. Manages calendars of active cases, tracking hearings, trial date sand sentencing dates.
Produces a wide variety of written documents and materials using multiple office software applications.
Integrates outputs from different software tools to create complex tables, charts, graphs, and similar products.
Ensures proper formatting, accuracy of data, correct spelling, punctuation, and grammar in all written materials.