Building & Facilities Manager

Vanderbilt University • Nashville, TN

2d

About The Position

The Building & Facilities Manager oversees Vanderbilt University School of Nursing (VUSN) facilities, space-related needs, budgets, and construction projects. The role serves as a liaison among VUSN, university departments, vendors, and the school community, and supports facility operations, space assignments, access, safety communications, and events. The position supervises the Senior Coordinator of Reservations & Scheduling.

Requirements

• Bachelor's degree from an accredited institution of higher education.
• Outstanding verbal and written communication skills.
• Strong problem-solving and organizational skills.
• Excellent interpersonal skills.
• Strong computer skills.

Nice To Haves

• Master's degree from an accredited institution of higher education.
• Project Management certification.
• Supervisory experience.
• Five years of experience in facilities management is highly preferred.

Responsibilities

• Oversee VUSN space-related needs and opportunities, both on-site and off-site.
• Identify routine maintenance issues and coordinate with internal facility resources; resolve urgent maintenance needs directly or in consultation with the Assistant Dean for Administration & Operations.
• Serve as the School of Nursing liaison to Plant Operations and Environmental Services.
• Communicate facility-related events and issues to faculty, staff, and students.
• Conduct the VUSN bi-annual space survey.
• Represent VUSN in the Vanderbilt University Emergency Preparedness/Response Program.
• Coordinate building and room access with the VU Card office; maintain and issue keys; manage access and check-in/check-out procedures for faculty, staff, and students, including keys, ID badges, buildings, and copiers.
• Coordinate with VUSN leadership and the VU Real Estate office regarding off-site leases, as appropriate.
• Manage the copy program, order related supplies, serve as the equipment maintenance point of contact, and provide monthly copier use and change reports to VUSN departments.
• Recommend procedural changes to streamline programs and processes, advise the community on facility-related policies and procedures, and ensure compliance with University and VUSN guidelines.
• Prepare facility-related data for reports, meetings, and grant submissions; monitor security cameras as appropriate.
• Coordinate office assignments with the Assistant Dean for Administration & Operations, including renovations, moves, scheduling, and coordination with the IT team.
• Maintain office, floor, and elevator signage and directories.
• Coordinate with the Senior Coordinator of Reservations and System Management on rental and overall VUSN space usage; provide backup for room reservations and scheduling.
• Assist with setup and takedown for special events and ensure VUSN storage facilities are properly maintained.
• Establish, manage, and monitor annual budgets for day-to-day operations and construction projects; review and correct discrepancies or variances.
• Monitor building-related funds and ensure restricted building fund accounts are used in accordance with donor intent.
• Participate in construction planning and operational meetings to support project goals within established budget guidelines.
• Serve as a key contact for construction supervisors and foremen, act as an on-site liaison, and coordinate daily facility needs with the construction team.
• Communicate construction-related disruptions and safety information to faculty, staff, and students.
• Attend appropriate VU faculty-related meetings and report key issues to leadership.
• Perform other duties as assigned.
• Supervise the Senior Coordinator of Reservations & Scheduling.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager