Building & Facilities Manager

Vanderbilt University•Nashville, TN

3d•Onsite

About The Position

The Building & Facilities Manager oversees space-related needs and opportunities for Vanderbilt University School of Nursing (VUSN), including routine and urgent maintenance, building access, security, equipment, and coordination with university facilities resources. The role serves as VUSN’s liaison to Plant Operations, Environmental Services, the VU Card office, and other university offices, and represents the school in the university’s Emergency Preparedness/Response Program. The manager supports facility policies and procedures, prepares facility-related information for reports and other purposes, and monitors security cameras as appropriate. The position coordinates office assignments, renovations and moves, signage, room scheduling support, event setup, and storage-facility upkeep. It establishes and monitors budgets for day-to-day operations and construction projects, tracks copier use, oversees building-related funds, and orders supplies and equipment. The manager also participates in construction planning and operational meetings, acts as an on-site liaison to construction supervisors and foremen, coordinates construction impacts on school activities, and communicates relevant disruptions and safety information to the VUSN community. The position supervises the Senior Coordinator of Reservations & Scheduling and attends appropriate university faculty-related meetings, reporting key issues to leadership. Other duties may be assigned.

Requirements

Bachelor's degree from an accredited institution of higher education.
Outstanding verbal and written communication skills.
Strong problem-solving and organizational skills.
Excellent interpersonal skills.
Strong computer skills.

Nice To Haves

Master's degree from an accredited institution of higher education.
Project Management certification.
Supervisory experience.
Five years of experience in facilities management is highly preferred.

Responsibilities

Oversee VUSN space-related needs and opportunities, both on-site and off-site.
Identify routine maintenance issues and work with internal facilities resources to address them; resolve urgent maintenance needs directly or in consultation with the Assistant Dean for Administration & Operations.
Serve as VUSN liaison to Plant Operations and Environmental Services, and represent VUSN in the VU Emergency Preparedness/Response Program.
Communicate important facility-related events and issues to faculty, staff, and students.
Conduct the VUSN bi-annual space survey.
Coordinate building and room access with the VU Card office; maintain and issue keys; manage access and check-in/check-out procedures, including keys, ID badges, buildings, and copiers.
Work with VUSN leadership and the VU Real Estate office regarding off-site leases as appropriate.
Manage the copy program, related supply ordering, and equipment maintenance coordination.
Develop recommendations for procedural changes that improve programs and processes; advise the VUSN community on facility policies and procedures and ensure compliance with university and VUSN guidelines.
Prepare facility-related data for reports, meetings, grant submissions, and other purposes; monitor security cameras as appropriate.
Coordinate office assignments, renovations, moves, and scheduling with the Assistant Dean for Administration & Operations and assist with faculty and staff moves in conjunction with the IT team.
Maintain office, floor, and elevator signage and directories; coordinate with the Senior Coordinator of Reservations and System Management on rentals and overall VUSN space use; provide backup for room reservations and scheduling.
Assist with setup and takedown for special events and ensure VUSN storage facilities are properly maintained.
Establish, manage, and monitor annual budgets for day-to-day operations and construction projects; review and correct discrepancies or variances.
Provide monthly copier use and change reports to VUSN departments; monitor building-related funds to ensure restricted accounts are used in accordance with donor intent; order building supplies and equipment.
Participate in construction planning and operational meetings, manage construction-related coordination as an on-site liaison, coordinate facility needs and impacts to classes or personnel, and communicate activity disruptions and construction safety information.
Attend appropriate VU faculty-related meetings and report key issues to leadership.
Supervise the Senior Coordinator of Reservations & Scheduling.
Perform other duties as assigned.