Building Facilities Manager

Peak Midrise-Highrise • Chicago, IL

15h

About The Position

The Building Facilities Manager reports to the Property Manager and is responsible for the overall maintenance, operation, and condition of three assigned buildings. The role oversees building systems, preventive maintenance, vendors and contractors, safety and compliance, and repairs. The manager works closely with Property Managers, Regional Managers, onsite maintenance teams, facilities leadership, vendors, and contractors to identify building issues early, address them proactively, and document work properly.

The position requires regular building inspections, monitoring and troubleshooting building systems, coordinating vacant unit turns and repairs, overseeing preventive maintenance, maintaining equipment and service records, and coordinating vendor work. It also supports safety programs and required inspections, responds to building emergencies—including after-hours issues—and coordinates repairs and follow-up.

The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch. The manager must also be available outside normal business hours, including weekends, to access email and calls and resolve issues as needed. After-hours emergency work is eligible for overtime after 40 hours have been worked in the workweek, in accordance with company policy and applicable requirements. The role involves travel between properties and physical activity such as walking, climbing stairs, bending, reaching, and occasionally lifting and carrying up to 25 pounds.

Requirements

• At least 3 years of previous experience in facilities, building maintenance, property maintenance, or a related field.
• Good understanding of building mechanical systems and general building maintenance.
• Experience working with vendors and contractors.
• Ability to identify building maintenance issues and communicate appropriate next steps.
• Strong organizational skills and ability to manage multiple buildings and projects.
• Good communication and follow-up skills.
• Ability to work independently and make decisions when needed.
• Basic computer skills, including Microsoft Office and maintenance or property management software.
• Valid driver's license and reliable transportation.
• Availability to handle requests outside normal business hours, access email and calls on weekends, and resolve issues as needed.
• Ability to stand, walk, climb stairs, bend, and reach to conduct property inspections.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to access mechanical rooms, rooftops, and other facility areas as required.

Nice To Haves

• HVAC, electrical, plumbing, or mechanical experience.
• Multifamily or commercial building experience.
• Preventive maintenance experience.
• Vendor management experience.
• Experience with life-safety systems and required inspections.
• Experience with building improvement or capital projects.
• Trade certifications.

Responsibilities

• Conduct regular building walks to identify maintenance needs, safety concerns, and building issues.
• Identify, document, and monitor mechanical equipment and building systems, including HVAC, plumbing, electrical, life safety, elevators, roofing, and access control.
• Troubleshoot building issues, coordinate repairs, and follow through to completion.
• Coordinate all aspects of vacant unit turns.
• Maintain and oversee preventive maintenance programs for assigned buildings, ensuring scheduled work is completed and documented.
• Coordinate with onsite teams and vendors to meet equipment service requirements.
• Maintain accurate equipment records, service reports, and maintenance documentation.
• Identify opportunities to reduce recurring issues and repair costs.
• Assist with annual maintenance planning and budgeting.
• Coordinate and oversee vendors and contractors performing work at assigned properties.
• Obtain and review proposals, scopes of work, service reports, and invoices.
• Verify work is completed according to approved scopes and address outstanding or unsatisfactory work.
• Maintain vendor relationships while ensuring quality, accountability, and timely completion.
• Ensure required building inspections, testing, certifications, and safety documentation are maintained.
• Support Facilities safety programs, including PPE, SDS binders, hot work procedures, and other safety requirements.
• Respond to building emergencies, water infiltration, equipment failures, and after-hours issues as needed.
• Coordinate emergency repairs, minimize property damage, and ensure proper follow-up and documentation.
• Travel between properties as needed.

Benefits

• Comprehensive benefits package including medical (BCBS), dental, and vision insurance.
• Eligibility to participate in a 401(k) plan.
• Paid time off, including vacation and sick days.
• Company-paid holidays and birthday off.
• Mileage reimbursement for job-related travel.
• Collaborative and entrepreneurial culture committed to innovation and career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed