Building Enterprise Coordinator

United States Space Foundation•Colorado Springs, CO

5d•$24 - $26•Hybrid

About The Position

The Building Enterprise Coordinator provides administrative and operational coordination for building operations, facilities management, vendor services, capital projects, and enterprise support initiatives. Serving as the primary administrative liaison for the Facilities Department, this position coordinates contractors, manages departmental documentation and financial records, supports regulatory compliance, and facilitates communication across the organization to ensure efficient, safe, and reliable facility operations. The role contributes to organizational effectiveness through proactive coordination, process improvement, exceptional customer service, and operational excellence.

Requirements

High school diploma or equivalent required
Minimum of two (2) years of progressively responsible experience in facilities administration, operations, project coordination, or office management.
Demonstrated ability to manage multiple priorities with minimal supervision.

Nice To Haves

Associate’s degree in Business Administration, Facilities Management, Operations Management, or a related field preferred.
Experience coordinating vendors, contractors, purchasing, and operational projects preferred.
Experience with facilities management software, CMMS platforms, or work order systems preferred.

Responsibilities

Provide administrative and operational support to the Director of Facilities and the Facilities Department.
Coordinate daily departmental operations, priorities, schedules, and workflow.
Maintain departmental financial records, including invoice processing, coding, reconciliation, expenditure tracking, and purchasing documentation.
Maintain department records and documentation, including vendor contracts, certificates of insurance, warranties, inspection reports, permits, emergency preparedness documentation, and regulatory records in accordance with established retention policies.
Prepare, edit, and distribute correspondence, reports, procedures, manuals, presentations, and other business documents.
Coordinate department calendars, meetings, agendas, meeting minutes, and supporting materials.
Attend organizational planning meetings to coordinate facility support for operational activities, programs, and special events.
Coordinate and monitor facilities work requests through the computerized maintenance management/work order system to ensure timely completion, documentation, and communication.
Coordinate vendors, contractors, consultants, and service providers for maintenance, inspections, repairs, preventative maintenance, and capital improvement projects.
Assist with procurement activities, including obtaining quotations, preparing Requests for Proposal (RFPs), tracking vendor documentation, and monitoring purchasing activities.
Maintain inventories of maintenance materials, equipment, tools, and operational assets required to support facility operations.
Assist with planning and logistical coordination for organizational events requiring facilities support.
Track departmental projects, action items, preventive maintenance schedules, inspections, and follow-up activities to ensure deadlines and compliance requirements are met.
Serve as the primary liaison between the Facilities Department and internal departments to coordinate service requests, communicate project updates, and resolve routine operational issues.
Support regulatory compliance by maintaining inspection schedules, life safety documentation, maintenance records, and required operational files.
Identify opportunities to improve departmental processes, efficiency, customer service, and operational effectiveness.
Perform other duties and special projects as assigned.