Budget Technician - Federal & State Grants

Mesa USD 4 • Mesa, AZ

21h • $21 • Hybrid

About The Position

This full-time position ensures adequate account balances for federal and state grants, provides financial data and verification of account balances, and gathers information regarding budget allocations and requests. The role involves preparing and submitting grant revisions, tracking funding accounts, and maintaining and shifting budget funds. It requires maintaining accurate grant records, preparing applications in compliance with district, state, and federal guidelines, and procuring grant-funded supplies and materials. The technician will monitor expenditures, collect and analyze data for reports, and assist in monitoring adherence to district policy and legislation. The role also involves providing financial information to support administrative decision-making, responding to inquiries regarding site funding and budget procedures, reconciling purchases, and preparing requests for the return of federal and state funds. Research and analysis of budget history are crucial for verifying account balances and resolving discrepancies. The position also includes assisting other personnel and performing other assigned duties.

Requirements

• High School Diploma or equivalent
• Three years' experience in accounting or equivalent
• High proficiency in typing, data entry and 10-key by touch with accuracy
• Excellent test battery
• High math aptitude
• Skill in performing detailed numerical computations
• Computer proficiency to include use of basic software applications (Word, Excel, Access, Google Workspace tools, QuickBooks, etc)
• Knowledge and experience with mainframe computers and financial queries (School ERP Pro)
• Ability to organize, prioritize and meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to perform high-volume detailed work with accuracy
• Ability to assume responsibility
• Ability to independently make sound fact-based decisions for daily tasks
• Ability to maintain confidentiality
• Ability to communicate effectively (verbal and written)
• Ability to establish and maintain effective and cooperative working relationships with district personnel of all levels, general public and outside agencies

Nice To Haves

• Associate’s or Bachelor's Degree in accounting preferred
• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community

Responsibilities

• Prepare and submit grant revisions, track funding accounts, and maintain and shift budget funds
• Maintain accurate grant records and prepare applications while ensuring compliance with district, state, and federal guidelines
• Procure grant-funded supplies and materials; monitor expenditures for compliance with district, state, and/or federal regulations
• Collect and analyze data to prepare required reports
• Assist in monitoring, auditing and maintaining adherence to district policy and relevant legislation
• Provide financial information, including account deficits and budget history, to support administrative decision-making
• Respond to inquiries from district personnel regarding site funding, purchase orders, budget history, and related topics to ensure adherence to proper budget procedures
• Reconcile purchases with approved Arizona Department of Education budgets and prepare A/P requests for return of federal and state funds as required by Arizona Department of Education
• Research and analyze budget history to verify account balances and resolve discrepancies
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
• Regular and on-time attendance required

Benefits

• Vacation
• sick leave
• holidays
• retirement matched through the Arizona State Retirement System
• health, and life insurance
• Performance Pay: Available annually
• New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
• New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED