Budget Supervisor (AM)

City of Santa Ana•Santa Ana, CA

About The Position

Under the direction of the Assistant Director of the Finance and Management Services Agency, the Budget Supervisor is responsible for supervising the day-to-day activities of the Budget Office and overseeing the development, administration, analysis, and monitoring of the City’s operating and capital budgets. The position supervises and reviews the work of budget staff, coordinates budget activities with City departments, and helps ensure budget and financial analyses are accurate and consistent. The position requires a strong understanding of municipal finance, budget development, financial forecasting, and organizational analysis, as well as the ability to translate complex financial information into clear recommendations for executive management and elected officials.

Requirements

Three years of increasingly responsible professional and administrative experience in governmental budgetary and financial activities, including administrative, productivity, and organizational analysis; including two years of supervisory experience.
Graduation from an accredited four-year college with a degree in public or business administration, finance, economics, accounting, or a related field.
Knowledge of principles and practices of public administration, municipal finance, and budgeting; research techniques; forecasting and cost recovery methods and procedures; organizational structure; principles and practices of effective supervision.
Ability to gather, organize, analyze, and interpret data; draw sound conclusions from assembled information; develop alternative solutions to problems; present research findings and ideas concisely and effectively orally and in writing; utilize Microsoft Office (Excel, Word, and PowerPoint) and related software; understand systems analysis related to the automation process of budget administration; exercise resourcefulness in addressing and resolving problems; establish and maintain effective working relationships with municipal officials, managers, employees, and the public.

Responsibilities

Analyzes proposed department budgets for accuracy, impact on City resources, and adherence to established budget and financial policy.
Provides direction and makes recommendations to the City Manager Budget Team regarding departmental budget requests.
Coordinates the preparation of the draft and adopted budget documents and miscellaneous fee schedule for presentation to City Council.
Prepares budget related presentations for public meetings.
Conducts studies and prepares reports on financial matters, including the City’s revenue and financial forecast.
Implements procedures related to monitoring and budgeting for citywide projects.
Researches local, state, and federal law with potential effects on the City’s budget.
Works closely with the Accounting Division in order to produce a budget document reflecting adherence to existing accounting policies and procedures.
Reviews and provides initial budget approval of the City’s certification of hire process.
Serves as the lead administrative liaison in assisting department budget staff in preparing department budget requests.
Analyzes and provides recommendations of fiscal control of budgetary expenditures.
Reviews and provides recommendations for staff report fiscal impact statements.
Researches and makes recommendations on best budget practices, organizational issues, structure, staffing, operations, procedures, and policies.
Supervises and develops assigned personnel of the Budget and Research Office.
Attends City Council, Council committee, and community budget outreach meetings, as needed.
Takes a lead role in budget team conferences.
May serve as part of a labor relations team.
Performs other related functions as assigned.