Budget Manager (0923) – Department of Emergency Management – (ID #169148)

City and County of San Francisco•San Francisco, CA

About The Position

The Budget Manager manages and coordinates fiscal activities supporting the Department of Emergency Management’s operating divisions, under the general direction of the Deputy Director of Administration and Support. Responsibilities span budget development and administration, accounting and procurement services, revenue forecasting and expenditure monitoring, contract management, grant reconciliation and compliance, financial reporting, audits, and the maintenance of financial and accounting procedures. The role oversees the department’s operating and capital budgets and serves as its fiscal lead and liaison with other City offices and departments. The position supervises finance and accounting staff and manages the department’s accounting and procurement operations, including IT procurement and contracting. The Budget Manager leads the preparation and presentation of budgets and financial analyses to department leadership and City decision-makers, supports year-end closing, and ensures accounting activities comply with applicable requirements and Generally Accepted Accounting Principles (GAAP).

Requirements

A bachelor’s degree from an accredited college or university, with major coursework in accounting, finance, public or business administration, or a closely related field.
Five years of progressively responsible and complex professional experience in accounting, budgeting, finance, or fiscal management in a government environment.
Additional qualifying government work experience in accounting, budgeting, finance, or fiscal management may substitute for the required education on a year-for-year basis, up to two years.
A master’s degree in accounting, finance, public or business administration, or a closely related field may substitute for one year of work experience.
Candidates must meet the minimum qualifications by the final filing date unless otherwise noted.

Nice To Haves

Additional years of qualifying experience and experience across the stated functional areas.
Knowledge of GAAP as it applies to governmental units.
Outstanding technical and interpersonal skills.
Fluency in fund accounting and internal controls.
Ability to work with complex systems and technical and non-technical customers.
Proficiency using Excel.

Responsibilities

Develop and submit the department’s annual budget, including preparing line-item narratives, entering data, and reconciling records in the City’s budget system.
Coordinate departmental budget submissions, analyses, recommendations, and justifications; prepare materials for senior management and presentations to the Mayor’s Budget Analyst and Board of Supervisors.
Lead the budget through the Mayor and Board processes and represent the department with the Mayor’s Budget Office, Controller’s Office, Board of Supervisors, and Board’s Budget and Legislative Analyst.
Prepare and present financial statements and statistical reports on contract and grant compliance and the budget for management and relevant City offices and other entities.
Oversee operating and capital budgets throughout the year, including detailed analyses and reports on expenditures, appropriations, funding availability, and projected revenues and expenditures.
Plan, direct, and conduct financial and accounting analysis and reconciliation, including monthly and ad hoc reports for executive management.
Serve as the agency’s fiscal lead, answer budget questions, develop solutions, and advise staff on meeting changing business needs within City policies and procedures.
Supervise finance and accounting staff by assigning functional areas, guiding transaction processing, addressing escalated problems, and evaluating performance.
Perform accounting functions, including responding to inquiries, processing accounts payable, requisitions and purchase orders, handling employee and travel reimbursements, recording cash receipts, and completing other entries in the City’s financial system.
Serve as the department’s liaison with other City departments, including the Controller’s Office and the Mayor’s Office of Public Policy and Finance, on fiscal and accounting matters.
Conduct fiscal year-end closing activities, identify appropriation and encumbrance carry-forwards, and justify carry-forward requests.
Lead coordination with the Controller’s Office for annual post-audit fieldwork and continuous transaction monitoring to ensure accounting functions follow GAAP.
Manage complex contracts and develop outsourcing requests, including RFPs, RFIs, and procurement bids.
Monitor grant awards and ensure compliance with federal and state grant programs.
Analyze business processes and develop and implement improvements to accounting, procurement, and other procedures.
Oversee administrative workflows for IT procurement and contracting, coordinate procurement documents, and recommend procurement strategies suited to departmental business requirements.
Perform related duties as assigned.