Budget Manager (0923) – Department of Emergency Management – (ID #169148)
About The Position
The Budget Manager manages and coordinates fiscal activities supporting the Department of Emergency Management’s operating divisions, under the general direction of the Deputy Director of Administration and Support. The position oversees budget development, submission and administration; accounting and procurement services; revenue forecasting and expenditure monitoring; contract management; grant fiscal and accounting reconciliation; financial status reporting; audits; and updates to financial and accounting procedures. The role serves as the department’s fiscal lead, overseeing operating and capital budgets and financial analyses throughout the year. It supervises finance and accounting staff, coordinates with City offices and department stakeholders, and manages complex agreements and procurement activities, including technology procurement. The position also ensures compliance with applicable federal, state and local requirements and supports the department’s annual budget and year-end closing processes.
Requirements
- Bachelor’s degree from an accredited college or university, with major coursework in accounting, finance, public or business administration, or a closely related field; qualifying government accounting, budgeting, finance, or fiscal-management experience may substitute for up to two years of education on a year-for-year basis.
- Five years of progressively responsible and complex professional experience in accounting, budgeting, finance, or fiscal management in a government environment.
- A master’s degree in accounting, finance, public or business administration, or a closely related field may substitute for one year of required work experience.
- Ability to meet the minimum qualifications by the final filing date.
- Ability to lead, supervise, and delegate accounting and auditing functions, as assessed in the selection process.
Nice To Haves
- Additional years of qualifying experience and experience across all stated functional areas.
- Knowledge of Generally Accepted Accounting Principles (GAAP) as they pertain to governmental units.
- Outstanding technical and interpersonal skills.
- Fluency in fund accounting and internal controls.
- Ability to work with complex systems and technical and non-technical customers.
- Proficiency using Excel.
Responsibilities
- Develop and submit the department’s annual budget, including preparing line-item narratives, entering data, and reconciling records in the City’s budget system.
- Coordinate departmental budget submissions, analyses, recommendations, and justifications; prepare materials for senior management and presentations to the Mayor’s Budget Analyst and Board of Supervisors; and represent the department throughout the budget adoption process.
- Prepare and present financial statements and statistical reports on contract and grant compliance and budgets for management and City offices and other entities.
- Oversee the department’s operating and capital budgets throughout the year, including directing the preparation, review, and distribution of financial analyses and management reports on expenditures, appropriations, funding availability, and projected revenues and expenditures.
- Plan, direct, and perform financial and accounting record analysis and reconciliation, including monthly and ad hoc reports for executive management.
- Serve as the agency’s fiscal lead by answering budget questions, developing solutions, and advising staff on meeting changing business needs within City policies and procedures.
- Supervise finance and accounting staff, assign fiscal responsibilities, provide transaction-processing guidance, address problems, and evaluate performance.
- Perform accounting functions, including vendor and interdepartmental inquiries, accounts payable, requisitions and purchase orders, employee and travel reimbursements, cash receipts, and other entries in the City financial system.
- Liaise with other City departments, including the Controller’s Office and Mayor’s Office of Public Policy and Finance, on fiscal and accounting matters.
- Conduct fiscal year-end closing activities, including identifying appropriation and encumbrance carry-forwards and justifying carry-forward requests.
- Lead coordination with the Controller’s Office for annual post-audit fieldwork and continuous accounting transaction monitoring to ensure accounting practices align with GAAP.
- Manage complex agreements and develop outsourcing requests, including RFPs, RFIs, and procurement bids.
- Monitor grant awards and ensure compliance with federal and state grant requirements.
- Analyze business processes and develop and implement improvements to accounting, procurement, and other procedures.
- Oversee administrative workflow for IT procurement and contracting; coordinate procurement documents such as RFIs, RFQs, RFPs, contracts, and purchase orders; and recommend appropriate technology procurement strategies.
- Perform related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
