Budget & Grants Analyst II (Contracts & Grants) - Limited-Term

Southern California Association of Governments•Los Angeles, CA

12d•Hybrid

About The Position

Southern California Association of Governments (SCAG) is hiring a limited-term Budget and Grants Analyst II in the Budget and Grants department of the Finance division. The estimated term is 1.5 years and may be adjusted based on available fiscal-year funding, subject to Regional Council review and approval. The position focuses on contracts and grants and supports SCAG’s subrecipient monitoring program, ERP implementation, Memoranda of Understanding (MOUs), and grant invoicing and billing. The analyst works under general supervision from the Principal Management Analyst. Within the Grants Administration business unit, the position supports development, reconciliation, and monitoring of SCAG’s Overall Work Program (OWP) Budget and related amendments, provides budgetary guidance, and supports agency divisions. The role helps ensure successful implementation of subrecipient monitoring and MOU programs funded by special grants. The position follows SCAG’s hybrid work model, with two days per week in the office. Employees working under any SCAG work model must reside within the SCAG region; work-model eligibility and arrangements are determined by management.

Requirements

Three years of experience in budget and grants.
Bachelor’s degree in a relevant field, or an equivalent combination of training, education, and experience that provides the required knowledge, skills, and abilities.
Strong written and oral communication skills, including the ability to develop or review clear, concise communications and reports.
Strong analytical skills and the ability to research risk mitigation tools and make recommendations.
Strong data-entry skills and attention to detail.
Ability to collaborate effectively with staff.
Proficiency in Microsoft Office Suite, with intermediate to advanced knowledge of Microsoft Excel.

Nice To Haves

Experience with subrecipient monitoring and MOU development, routing, and execution.
Experience conducting cost/price analysis.
Knowledge of federal, state, and local policies, procedures, laws, and regulations applicable to contract administration for public agencies.

Responsibilities

Coordinate with project managers on preparing, routing, and executing MOUs with subrecipients for ATP, SS4A, CRP, and other programs as needed.
Assist project managers in developing scopes of work and determining appropriate payment methods.
Track and monitor expenditures, progress, and compliance for assigned MOU projects, and prepare MOU amendments as necessary.
Perform funding carryover for MOUs and ensure accurate purchase order setup.
Conduct cost/price analysis.
Assist with responses to invoicing and grant billing inquiries.
Support MOU administration by updating and completing files and assisting with MOU close-out activities.
Conduct risk assessment reviews for new subrecipients in accordance with Sub-recipient and Monitoring Policies and Procedures, including review of single audit reports and other financial documents.
Support the transition to a new ERP system through data entry, testing, and validation.
Identify appropriate monitoring procedures based on assessed risks and recommend MOU edits to incorporate those procedures.
Assist with annual reviews for subrecipients requiring ongoing monitoring, including review of audit reports, financial documents, invoices, and progress reports; gathering performance feedback from project managers and accounting staff; documenting new risks; and recommending mitigation procedures.
Update program policies, procedures, and risk assessment tools as needed.
Develop and maintain tools to track and monitor MOU activities and expenditures.
Perform other duties as assigned.