Budget & Finance Manager

El Paso County•El Paso, CO

1d•Onsite

About The Position

The Budget & Finance Manager leads budget planning and financial operations for the Digital, Strategy, and Technology department, guides assigned staff, and provides senior leaders with analysis and recommendations for investment and resource-allocation decisions. The role evaluates costs, contracts, and hardware and software lifecycles, and improves reporting, processes, and internal controls. It requires an experienced financial leader who can analyze transactions and complex data, solve problems proactively, and communicate practical recommendations. The position plans, organizes, manages, and evaluates departmental financial programs and functions, which may include budgeting, accounting, accounts payable and receivable, contracts, procurement, grants, reporting, auditing, and compliance. It manages financial policies and controls, monitors costs and spending, oversees forecasts and reports, supports audits, and advises leadership on financial risks, trends, and planning. The manager collaborates with County departments, vendors, auditors, external agencies, and other stakeholders, and supervises and develops assigned staff. The position requires regular in-person presence. Duties are primarily performed in an office environment, with some travel possible. Evening or weekend work and responding to emergencies under varying weather conditions may be required as business needs dictate. Employment is subject to the County Personnel Policies Manual, and the position may be subject to grant funding. The anticipated schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., with flexibility required.

Requirements

Bachelor's degree in finance, accounting, business administration, public administration, or a related field; four years of related professional experience may substitute for the degree.
Five years of professional experience in finance, budgeting, accounting, contracts, procurement, grants, auditing, or a related financial field.
Two years of supervisory, management, or demonstrated leadership experience.
Thorough knowledge of governmental financial management, accounting, budgeting, auditing, and financial administration principles and practices.
Knowledge of GAAP and governmental accounting practices applicable to assigned responsibilities.
Knowledge of financial analysis and reporting, accounts payable and receivable, grants, compliance, and internal controls applicable to assigned responsibilities.
Knowledge of purchasing, procurement, and contract administration, including competitive procurement, solicitations, agreements, and vendor management, as applicable.
Knowledge of applicable Federal, State, and local laws and regulations, funding requirements, and County policies and procedures.
Knowledge of financial management systems, ERP systems, data analysis tools, and technologies used to support financial operations.
Ability to manage complex financial programs, functions, projects, and priorities; analyze complex information, identify trends and risks, evaluate alternatives, and develop recommendations.
Ability to prepare, administer, monitor, and analyze complex budgets, financial reports, forecasts, and other financial information.
Ability to develop, implement, evaluate, and improve financial policies, procedures, processes, and internal controls, and interpret and apply applicable laws, regulations, policies, funding requirements, contracts, and guidance.
Ability to exercise independent judgment, solve complex problems, and make decisions within established authority.
Ability to use financial systems, reporting tools, spreadsheets, and other applicable technology.
Effective verbal and written communication skills, including explaining complex financial information and preparing clear, accurate reports, analyses, and presentations.
Ability to establish effective working relationships with leadership, employees, County departments, agencies, auditors, vendors, contractors, and other stakeholders; provide excellent customer service and promote collaboration.
Ability to lead, supervise, develop, motivate, and evaluate employees; plan, organize, and prioritize assignments and meet deadlines.
Ability to maintain confidentiality and exercise discretion with sensitive information.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Receptiveness to adopting and applying new technologies and platforms.
Must maintain regular and punctual attendance.
Must possess and maintain a valid driver's license.
Must pass a conditional post-offer background investigation, motor vehicle record check, and drug screen.

Nice To Haves

Eight years of professional experience in finance, budgeting, accounting, contracts, procurement, grants, auditing, or a related financial field.
Three years of supervisory, management, or demonstrated leadership experience.
Experience in a governmental or public-sector setting.
Experience managing large or complex funding, grants, contracts, budgets, or financial operations.
Experience managing finances for an IT operation.
Strong analytical and problem-solving skills.

Responsibilities

Plan, organize, manage, and evaluate departmental financial programs, operations, and services, setting priorities that support department goals and operational needs.
Manage assigned financial functions, which may include budgeting, accounting, accounts payable and receivable, contracts, procurement, grants, financial reporting, auditing, and compliance.
Conduct and oversee complex financial and operational analyses, studies, and research; assess financial information, trends, funding, costs, and operational issues and recommend strategies, resource allocation, and short- and long-term plans.
Monitor costs, spending, contracts, and purchase orders to identify savings and prevent budget overruns; analyze usage trends, vendor agreements, and marketplace data and communicate risks and recommendations to leadership.
Develop, implement, and evaluate financial policies, procedures, processes, and internal controls; identify risks and ensure compliance with applicable laws, regulations, funding requirements, County policies, contracts, and financial practices.
Oversee preparation, analysis, and maintenance of financial reports, records, reconciliations, projections, forecasts, and cost analyses, ensuring accuracy, completeness, and timeliness.
Manage budget development, monitoring, forecasting, expenditure and revenue analysis, modifications, and reporting; advise leadership on budget status, trends, risks, and resource needs.
Manage assigned accounting and transaction activities, including payables and receivables, reconciliations, revenue and expenditure monitoring, and resolution of complex transactions or discrepancies.
Manage assigned contract and procurement activities, including development and administration, solicitations, negotiations, amendments, renewals, monitoring, vendor relationships, and resolution of contractual, billing, performance, or compliance issues.
Manage grant and other funding activities, including monitoring, reporting, reimbursement, reconciliation, and compliance with funding requirements.
Monitor financial aspects of assigned programs, projects, and portfolios and coordinate with staff to identify and resolve financial or compliance issues.
Coordinate financial, programmatic, and compliance audits and reviews; analyze documentation, resolve discrepancies, respond to findings, and implement corrective actions as appropriate.
Coordinate legal matters within assigned areas, including CORA requests, in collaboration with the County Attorney's Office, as assigned.
Provide senior and executive leadership with timely financial analysis and recommendations; translate budget, procurement, and project data into clear options, trade-offs, risks, and projected outcomes, and proactively surface financial risks and opportunities.
Identify and implement improvements to financial processes, controls, systems, and service delivery to enhance efficiency, accuracy, consistency, compliance, and operational effectiveness.
Interpret and communicate financial policies, procedures, regulations, contractual requirements, and related guidance; provide technical assistance and consultation to leadership and staff.
Collaborate with County departments and offices, external agencies, auditors, vendors, contractors, and other stakeholders regarding financial operations and requirements.
Supervise, guide, mentor, and develop assigned staff; determine training needs, conduct performance evaluations, and participate in hiring, disciplinary, and other personnel processes.
As assigned, oversee inventory, logistics, purchasing support, and other administrative operations associated with financial responsibilities; represent financial functions at meetings and serve on committees, workgroups, and special projects.
Perform other duties as required.