BUDGET AND FINANCE OFFICER

Riley County, KS•Manhattan, KS

9d•$100,519 - $109,244

About The Position

The Budget and Finance Officer leads Riley County budget and finance matters, assisting the Board of County Commissioners, County Clerk, Budget and Planning Committee, and department heads. The role oversees accounts payable processes, supports compliance with budget and finance policies, trains management and employees on financial aspects of their work, and provides backup for payroll processing. The position prepares and manages the county operating budget and multiple special-purpose budgets, coordinates budget submissions and amendments, prepares financial reports and projections, and reviews financial documents and journal entries. It also manages county financial policies and procedures, grant administration, debt obligations, and risk-related claims. The officer supervises the Senior Fiscal Analyst and Payroll Clerk and serves as a resource for other county budget and finance functions.

Requirements

Bachelor of Arts or Bachelor of Science degree in Accounting or Business Administration with an emphasis in accounting, economics, and/or finance, and at least three years of experience; an equivalent combination of experience, education, and training providing the required knowledge, skills, and abilities is accepted.
Knowledge of general accounting principles.
Experience with Kansas local government finance.
Proficiency with personal computer applications, specifically Excel, Access, Word, MinuteTraq, and Komtek AS400.
Knowledge of modern office practices and experience with common office equipment, including copiers, fax machines, and printers.
Knowledge of proper formats for business correspondence and report writing.
Ability to analyze data and information from various sources to compile reports.
Ability to type 50 words per minute.
Advanced ten-key calculator skills.
Ability to communicate effectively verbally and in writing.
Strong interpersonal and organizational skills.
Detail-oriented and able to work cordially with County employees and the public.

Responsibilities

Prepare, establish, and submit Riley County's operating budget to the State of Kansas under the direction of the County Administrator, Board of Commissioners, Budget and Planning Committee, and department heads.
Prepare, establish, and manage the Capital Improvement Program, Economic Development, Bond & Interest, RCPD, and special capital projects fund budgets, as well as operating budgets for specified General Fund departments.
Coordinate budget work with the County Clerk, County Treasurer, Public Works Director, County Counselor, and county auditor.
Ensure approved budget transfers are completed annually.
Prepare budget amendments and present them to the Board of Commissioners for approval and submission to the State of Kansas before year-end.
Prepare annual personnel and benefit budgets for all departments in collaboration with the Human Resource Director.
Ensure financial documents within the Clerk's Office are accurate before public submission.
Prepare and present monthly cash flow reports for CIP, Building Fund, Economic Development, and Half Cent Sales Tax funds to the Board of Commissioners.
Schedule bi-annual CIP work sessions with the Board of Commissioners.
Review journal entries for accuracy and approve them before entry into the financial system by the Treasurer.
Lead and coordinate the Budget and Planning Committee, Financial Advisor, County Clerk, County Treasurer, auditors, and Bond Counsel on county financial matters.
Serve as Riley County's Risk Manager for liability, auto/equipment, and property exposures, and coordinate claims administration with the County Counselor when necessary.
Project future revenues, expenditures, and cash position; analyze financial implications of funding options; and research special projects as requested.
Create and manage Riley County financial policies and procedures, the Purchase Card Program Policy, Federal and State Grant Program Administration, and Procurement Policy under the purview of the County Administrator and County Treasurer.
Prepare the budget document and brochure for the Commission and others as necessary.
Monitor grant award programs and complete and submit the Schedule of Expenditures of Federal Awards (SEFA) to external auditors.
Monitor General Obligation post-issuance compliance requirements.
Oversee the county's fiscal responsibility for the inmate medical program.
Manage county bonded indebtedness, including consideration of bond refinancing.
Back up Human Resources on injury and accident claims relating to workers' compensation, annual audit requirements, and payroll.
Supervise the Senior Fiscal Analyst and Payroll Clerk positions.
Serve as a resource and backup to the Administrative Analyst-Levy for Cemetery and Township budget preparations.
Act as point of contact for the Budget and Finance website page and coordinate updates with the Public Information Officer.
Attend meetings of the Board of Commissioners, Department Heads, Health Department Board, and County Officials.
Maintain cordial relationships and communicate with supervisors, peers, and the public.
Perform other duties as assigned.