Budget & Contracts Analyst

AgeSpan•Lawrence, MA

19d•$77,000 - $81,000

About The Position

The Budget and Contracts Analyst is a key member of AgeSpan’s Finance Team, supporting agency-wide financial planning, grant and contract management, budget development, reporting, and fiscal analysis. The position works closely with program leadership, development staff, funders, executive management, and other departments to provide financial oversight and ensure compliance with funding and contractual requirements. Using advanced Microsoft Excel skills and data from accounting, payroll, billing, and operational systems, the Analyst develops and monitors budgets, prepares financial forecasts, analyzes financial performance, and provides timely and accurate reporting to support decision-making. The position also administers grants and contracts, including budget development, invoice preparation, financial reporting, contract amendments, and funder communications. It serves as a financial resource to program staff, providing guidance on budgeting, cost allocation, contract requirements, and the financial impact of operational decisions. This role requires strong analytical and problem-solving skills, advanced Excel proficiency, a solid understanding of accounting principles, and the ability to manage multiple priorities in a dynamic human services environment. It offers an opportunity to support the organization’s financial health, funding compliance, and mission-driven programs through financial stewardship and collaborative partnership. The position is 37.5 hours per week. AgeSpan describes its workplace as supportive, collaborative, and encouraging of diverse perspectives, with a focus on innovation, employee development, and work-life balance. Flexible schedule and hybrid work opportunities are offered depending on role and hours.

Requirements

Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, or a related field.
Three to five years of experience in budgeting, financial analysis, grants management, contract administration, or a related fiscal role.
Experience preparing, analyzing, and interpreting financial reports and statements.
Thorough knowledge of budgeting, financial analysis, and contract administration principles and practices.
Advanced proficiency in Microsoft Excel, including financial modeling, reporting, and data analysis.
Experience with accounting systems, payroll software, and financial reporting tools.
Strong quantitative, analytical, and complex problem-solving skills.
Ability to collect, organize, analyze, and present large volumes of information accurately and with attention to detail.
Knowledge of Generally Accepted Accounting Principles (GAAP) and applicable federal and Massachusetts state regulations governing human service providers.
Strong written and verbal communication skills, including the ability to communicate financial information effectively to financial and non-financial audiences.
Ability to manage multiple priorities, meet deadlines, and work independently.
Ability to understand program operations, objectives, and funding requirements and translate them into effective financial management practices.

Nice To Haves

Experience working with government-funded programs, grants, or contracts.

Responsibilities

Collaborate with executive leadership and program managers to develop annual operating and program budgets.
Prepare financial forecasts, projections, and cost analyses to support organizational planning and decision-making.
Monitor budget-to-actual performance and investigate significant variances.
Analyze financial trends and recommend ways to improve fiscal performance.
Provide programs with financial data, analytics, and reporting tools.
Prepare and submit monthly, quarterly, and annual invoices and financial reports to funders.
Assist in developing, negotiating, implementing, and amending contracts and grant budgets.
Monitor funding agreements for compliance with contractual, regulatory, and reporting requirements.
Track contract expenditures and revenues against budgetary and funding expectations.
Identify and communicate financial and operational risks associated with contracts and grants.
Prepare financial reports, written analyses, and presentations for management and funders.
Assist the Controller with audit preparation related to grants, contracts, and funding sources.
Serve as lead preparer of the agency’s Uniform Financial Report (UFR).
Maintain organized financial records and reporting documentation.
Provide project status updates and financial summaries to management as requested.
Serve as a financial resource to program and administrative staff.
Provide guidance and training on budgeting, cost coding, and financial procedures.
Collaborate across departments to support organizational goals and funding requirements.
Participate in special projects and process improvement initiatives.
Perform other related duties as assigned.