Budget and Personnel Lead

California State University, Sacramento•Sacramento, CA

3d•$5,797 - $8,445•Onsite

About The Position

The Budget and Personnel Lead (BPL) in the Dean’s Office of the College of Arts & Letters provides lead guidance, strategic planning, analysis, monitoring, and problem solving for the College’s personnel, financial, administrative, and operational functions. As the College’s primary resource analyst, the BPL independently and collaboratively advises leadership on fiscal and personnel resources and serves as a primary resource and leader for departmental lead staff across the College. The position develops recommendations and creative, effective systems, policies, and procedures to guide, account for, monitor, and evaluate a complex range of College-wide activities. The incumbent applies extensive knowledge of College and University policies and procedures, collaborates with campus colleagues, external partners, and vendors, and works independently toward short- and long-term strategic goals and deadlines. The role requires planning and prioritizing a large volume of complex and varied work while maintaining strict confidentiality. The BPL analyzes personnel, fiscal, and administrative issues and leads innovative solutions, serving as a primary liaison between the Dean’s Office and other Sacramento State offices, particularly Academic Affairs, the Office of Faculty Advancement, and Human Resources. This is a regular, probationary, full-time exempt position. The stated work hours are Monday through Friday, 8 a.m. to 5 p.m., with evening and weekend hours as needed. The anticipated hiring range is $5,797 to $6,274 per month; the CSU classification salary range is $5,797 to $8,445 per month. Step placement depends on relevant qualifications and professional experience. Applicants must complete the background-check process. A bachelor’s degree and/or equivalent training and administrative work experience is the typical foundation for entry to this classification.

Requirements

Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs; this is the stated typical foundation for classification entry.
General knowledge and skills in the applicable administrative and/or program field, with foundational knowledge of public administration principles, practices, and methods.
Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and community members.
Demonstrated commitment to building and maintaining a respectful and professional work environment.
Ability to work independently and collaboratively in a large, complex, and diverse environment.
Extensive experience administering budgets, contracts, and personnel transactions.
Skills in organization, planning, prioritization, and attention to detail.
Ability to exercise discretion and judgment on confidential matters.
Experience managing a multi-million-dollar budget with multiple revenue sources and expenditures.
Ability to research, analyze, and summarize complex financial and/or personnel information, formulate recommendations, generate projections, and present information to stakeholders.
Extensive experience reconciling various financial accounts.
Extensive experience with purchase orders, vendor contracts, invoicing, and transaction reconciliation.
Experience implementing accounting, budgeting, and planning best practices.
Ability to identify complex problems and develop creative, effective solutions.
Experience providing lead work direction, planning and leading effective meetings, conducting training, and orienting department lead staff.
Ability to oversee and provide leadership, delegate responsibility, and assume accountability for day-to-day operational results.
Ability to take initiative and independently plan, organize, coordinate, and work amid numerous, diverse, and overlapping demands.
Ability to act independently and strategically to develop and implement fiscal, personnel, and resource-management systems and assess their effectiveness.
Excellent professional written and verbal communication skills, including writing and presenting reports, generating directives, and interpreting and conveying policies and procedures.
Experience using Microsoft Office products (Word, Excel, PowerPoint, and Outlook) to create integrated spreadsheets, databases, and documents conveying complex financial information.
Ability to complete the background-check process.

Nice To Haves

Experience using Financial Data Warehouse, CMS/CFS, and Cognos.
Working knowledge of University infrastructure, policies, and procedures, including administering budgets and personnel transactions in a University setting.
Experience overseeing grants, gifts, scholarships, and trust funds in higher education.

Responsibilities

Provide guidance, strategic planning, analysis, monitoring, and problem solving for College personnel, financial, administrative, and operational functions.
Advise and consult with College leadership on fiscal and personnel resources.
Serve as the primary resource for and provide leadership to departmental lead staff across the College.
Recommend and independently develop systems, policies, and procedures to guide, account for, monitor, and evaluate College activities.
Analyze personnel, fiscal, and administrative issues and lead solutions to address them.
Plan, coordinate, prioritize, and complete complex work in support of short- and long-term strategic goals, targets, and deadlines.
Serve as a primary contact and liaison between the Dean’s Office and campus offices, particularly Academic Affairs, the Office of Faculty Advancement, and Human Resources.
Provide lead work direction, plan and lead meetings, conduct training, and orient department lead staff.
Oversee and provide leadership for day-to-day operations, delegate responsibility, and assume accountability for results.
Develop and implement fiscal, personnel, and resource-management systems and assess their effectiveness.