Budget and Personnel Lead

Sacramento State • Sacramento, CA

1d • Onsite

About The Position

The Budget and Personnel Lead (BPL) in the Dean’s Office of the College of Arts & Letters provides lead guidance, strategic planning, analysis, monitoring, and problem-solving for the College’s personnel, financial, administrative, and operational functions. As the College’s primary resource analyst, the BPL applies extensive expertise independently and collaboratively to advise and consult with leadership on fiscal and personnel resources, and serves as a primary resource and leader for departmental lead staff across the College.

The position recommends and independently develops systems, policies, and procedures to guide, account for, monitor, and evaluate a complex range of activities with broad College-wide impact. The BPL applies extensive knowledge of College and University policies and procedures and collaborates with campus colleagues, external partners, and vendors. The incumbent independently pursues short- and long-term strategic goals, targets, and deadlines; plans, coordinates, and prioritizes a large volume of complex and varied duties; and maintains strict confidentiality.

The BPL analyzes issues involving personnel, fiscal, and administrative operations and leads innovative solutions. The position is a primary contact and liaison between the Dean’s Office and other Sacramento State offices, particularly the Division of Academic Affairs, Office of Faculty Advancement, and Human Resources, on College and University personnel, fiscal, and administrative matters. This is a full-time, regular (probationary), exempt position. Work hours are Monday through Friday, 8 a.m. to 5 p.m., with evening and weekend hours as needed. The anticipated hiring range is $5,797 to $6,274 per month; the CSU classification salary range is $5,797 to $8,445 per month. Salary step placement depends on relevant qualifications and professional experience.

Requirements

• General knowledge and skills in the applicable administrative and/or program field, with foundational knowledge of public administration principles, practices, and methods, normally obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, or evaluation to develop or improve policies, procedures, practices, or programs.
• Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and community members.
• History of and commitment to building and maintaining a respectful and professional work environment.
• Ability to work independently and collaboratively in a large, complex, and diverse environment.
• Extensive experience administering budgets, contracts, and personnel transactions.
• Strong organization, planning, prioritization, and attention-to-detail skills.
• Ability to exercise discretion and judgment on confidential matters.
• Experience managing a multi-million-dollar budget with multiple revenue sources and expenditures.
• Ability to research, analyze, and summarize complex financial and/or personnel information, formulate recommendations, generate projections, and present findings to stakeholders.
• Extensive experience reconciling financial accounts.
• Extensive experience with purchase orders, vendor contracts, invoicing, and transaction reconciliation.
• Experience implementing accounting, budgeting, and planning best practices.
• Ability to identify complex problems and develop creative and effective solutions.
• Experience providing lead work direction, planning and leading meetings, conducting training, and orienting departmental lead staff.
• Ability to oversee and provide leadership, delegate responsibility, and assume accountability for day-to-day operational results.
• Ability to take initiative and independently plan, organize, and coordinate work amid numerous, diverse, and overlapping demands.
• Ability to independently and strategically develop and implement fiscal, personnel, and resource-management systems and assess their effectiveness.
• Excellent professional written and verbal communication skills, including writing and presenting reports, generating directives, and interpreting and conveying policies and procedures.
• Experience using Microsoft Office products, including Word, Excel, PowerPoint, and Outlook, to create integrated spreadsheets, databases, and documents conveying complex financial information.
• Ability to complete the background check process.

Nice To Haves

• Experience using Financial Data Warehouse, CMS/CFS, and Cognos.
• Working knowledge of University infrastructure, policies, and procedures, and experience administering budgets and personnel transactions in a University setting.
• Experience overseeing grants, gifts, scholarships, and trust funds in higher education.

Responsibilities

• Provide lead guidance, strategic planning, analysis, monitoring, and problem-solving for the College’s personnel, financial, administrative, and operational functions.
• Advise and consult with College leadership on fiscal and personnel resources.
• Serve as a primary resource and provide leadership to departmental lead staff across the College.
• Recommend and develop systems, policies, and procedures for guiding, accounting for, monitoring, and evaluating College activities.
• Analyze personnel, fiscal, and administrative issues and lead innovative solutions.
• Plan, coordinate, and prioritize complex and varied duties to meet short- and long-term goals, targets, and deadlines.
• Serve as a primary contact and liaison between the Dean’s Office and campus offices, particularly Academic Affairs, the Office of Faculty Advancement, and Human Resources.
• Provide lead work direction, plan and lead meetings, conduct training, and orient departmental lead staff.
• Oversee day-to-day operations, delegate responsibility, and be accountable for results.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior