Budget and Finance Specialist (Procurement)

House of Representatives•Washington, DC

8d•Onsite

About The Position

The Budget and Finance Specialist serves as the primary point of contact on procurements for the Sergeant at Arms (SAA), while also supporting financial analysis, procurement processes, reporting, and compliance. The position collaborates with all SAA divisions and provides financial guidance and decision-making support. It requires working knowledge of budget principles and financial processes, as well as a broad understanding of the SAA, House Rules, and policies established by the Committee on House Administration. The position assists the Director, Budget and Finance with programs, projects, and initiatives; processes vouchers, invoices, and staff reimbursements; administers the SAA’s participation in the House Financial Card Program; and helps develop and maintain budgeting and finance procedures. Procurement work includes creating requisitions and purchase orders, tracking open orders and contracts, supporting contractor onboarding, maintaining contractor criminal-history check records, processing receipts for payment, and drafting or reviewing procurement justifications and statements of work. This is a non-supervisory, full-time, permanent, exempt position in the Administration Division. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., with possible work outside normal business hours, including evenings and weekends. The role is based in a typical office environment, requires on-call support, and may involve reporting to work in all conditions. Travel outside the Capitol campus is not typically required. Employment is contingent on satisfactory completion of a criminal history records check; a preemployment drug test is required for positions requiring a security clearance.

Requirements

Experience performing administrative processes, such as answering phones, assisting visitors, or purchasing.
Experience managing procurements, creating and submitting requisitions or purchase orders, and drafting Sole Source Justifications and Statements of Work for procurements and contracts.
Experience supporting and assisting with budget and finance processes, such as expense reports, invoices, processing vouchers and payments, or travel or purchase card programs.
Ability to work outside normal business hours when required, including evenings and weekends.
Ability to provide on-call support.
Ability to meet physical requirements that may include sitting, lifting, bending, crouching, walking, and standing, and handling items weighing up to 25 pounds.
Employment is contingent on satisfactorily completing a criminal history records check; a preemployment drug test is required for positions requiring a security clearance.

Nice To Haves

Professional finance-related certification, such as Certified Government Financial Manager (CGFM) or Certified Public Finance Officers (CPFO).
Experience using financial software such as Hyperion, PeopleSoft, or FinMart.
Experience applying House financial practices and policies.
Experience coordinating budgets with divisions or departments and maintaining a multimillion-dollar budget.
Experience creating reports and analyzing results using spreadsheet software.
Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.

Responsibilities

Assist the Director, Budget and Finance with budget and finance programs, projects, and initiatives, using financial systems and software such as PeopleSoft, FinMart, and Hyperion.
Process vouchers, invoices, and staff reimbursements for payment, ensuring timely submission, appropriate supporting documentation, and compliance with Voucher Documentation Standards and Committee on House Administration policies.
Manage the SAA’s participation in the House Financial Card Program, ensure cardholders follow applicable regulations, and liaise between SAA staff and the HFCP team.
Assist the Director, Budget and Finance in developing and implementing budgeting and finance processes and procedures; reevaluate them for accuracy and communicate updates to SAA divisions as needed.
Create and submit purchase-order requisitions and maintain information on open purchase orders and SAA contracts.
Manage the SAA contractor criminal-history records check database and assist Contracting Officer’s Representatives and Points of Contact with contractor onboarding.
Create and submit receipts for payment against purchase orders.
Draft, review, and edit Sole Source Justifications and Statements of Work for procurements and SAA contracts, coordinating with the Director, Budget and Finance to obtain Deputy Sergeant at Arms and/or Sergeant at Arms approval as applicable.
Provide financial guidance and decision-making support to SAA divisions.