Budget and Finance Specialist II

Iowa State University•Ames, IA

5d•Onsite

About The Position

The Ivy College of Business is hiring a Budget and Finance Specialist II to support the financial operations and budget needs of assigned departments and college units. The successful candidate will provide excellent customer service, stay organized, and manage competing priorities. They will produce accurate, timely financial reports, respond promptly to enquiries, pay close attention to detail, and maintain audit readiness. They will also proactively share updates and follow up on outstanding requests to keep internal partners informed. This is a full-time, 12-month, onsite position located in Ames, Iowa. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship; immigration sponsorship is not available. Applicants must submit a resume or CV and a letter of application or cover letter.

Requirements

Bachelor’s degree.
Two years of related experience.
Legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Nice To Haves

Bachelor’s degree in finance, accounting, or a related field.
Experience managing departmental budgets, monitoring expenditures, and preparing financial reports.
Knowledge of financial policies, procedures, internal controls, and compliance requirements.
Ability to interpret and communicate financial information while providing guidance, training, and support to faculty, staff, and leadership.

Responsibilities

Manage and monitor departmental budgets and expenditures.
Review and approve financial transactions for policy compliance.
Investigate irregular transactions and support year-end financial closing.
Coordinate financial activities related to vendor payments, contracts, grants, and foundation accounts.
Process student hiring, separations, and tuition award approvals.
Maintain accurate financial documentation and records.
Prepare and present timely, accurate budget and financial reports to department leadership.
Monitor grant balances and review purchasing card transactions.
Ensure compliance with university financial policies and procedures.
Coordinate financial activities across departments.
Review audit reports and communicate policy updates.
Improve financial processes and procedures.
Provide financial training and guidance to faculty, staff, and students.
Develop and communicate financial policies and instructional materials.
Respond promptly to inquiries, proactively share updates, and follow up on outstanding requests.