Budget and Finance Specialist II

Iowa State University•Ames, IA

7d•Onsite

About The Position

The Ivy College of Business is hiring a Budget and Finance Specialist II to support the financial operations and budget needs of assigned departments and college units. The successful candidate will provide excellent customer service, stay organized, manage competing priorities, produce accurate and timely financial reports, respond promptly to inquiries, pay close attention to detail, and maintain audit readiness. The position also proactively shares updates and follows up on outstanding requests to keep internal partners informed. This is a full-time, regular, 12-month position located onsite in Ames, Iowa. Candidates must be legally authorized to work in the United States on an ongoing basis without sponsorship; immigration sponsorship is not available.

Requirements

Bachelor’s degree.
At least 2 years of related experience.
Legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Nice To Haves

Bachelor’s degree in finance, accounting, or a related field.
Experience managing departmental budgets, monitoring expenditures, and preparing financial reports.
Knowledge of financial policies, procedures, internal controls, and compliance requirements.
Ability to interpret and communicate financial information while providing guidance, training, and support to faculty, staff, and leadership.

Responsibilities

Manage and monitor departmental budgets and expenditures.
Review and approve financial transactions for policy compliance.
Investigate irregular transactions and support year-end financial closing.
Coordinate financial activities related to vendor payments, contracts, grants, and foundation accounts.
Process student hiring, separations, and tuition award approvals.
Maintain accurate financial documentation and records.
Prepare and present timely, accurate budget and financial reports to department leadership.
Monitor grant balances and review purchasing card transactions.
Ensure compliance with university financial policies and procedures.
Coordinate financial activities across departments.
Review audit reports and communicate policy updates.
Improve financial processes and procedures.
Provide financial training and guidance to faculty, staff, and students.
Develop and communicate financial policies and instructional materials.