Budget and Finance Analyst

University of Chicago•Austin, TX

23h•$60,000 - $75,000•Onsite

About The Position

Annually named to the US News & World Report list of the best hospitals in the USA, the clinical facilities at the University of Chicago currently includes Mitchell Hospital, a 395-bed adult hospital facility, Comer Children’s Hospital with 155 beds, and the Duchossois Center for Advanced Medicine, a 525,000 square foot outpatient clinic and surgery facility. In addition, a 1.2 million square foot new hospital, the Center for Care and Discovery, opened in February 2013. The Department of Radiology operates facilities in all of these locations to provide multidisciplinary care and education. Reporting to the Finance Manager, the Budget and Finance Analyst is responsible for supporting a busy Finance office in the Department of Radiology. The job performs a broad range of operational business activities to accomplish work related to the creation and management of budgets. Compiles and reviews the budgets, taking into consideration actual performance, previous expenditures, and estimated expenses and income. Drafts financial models and maintenance of accurate records of spending and budgetary control measures.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Nice To Haves

Bachelor's degree in finance, business administration, accounting, or related field.
Knowledge and skills developed through work experience in a related job discipline.
Experience in a University, clinical, or not-for-profit organization.
Knowledge of Microsoft Office, financial computing, and database software applications.
Knowledge of University Financial Systems like FAS, Business Objects, BuySite, GEMS, ACCTS, Onbase, and ePayment.
Mathematical aptitude, strong analytical, problem-solving, and organizational skills.
Strong computer skills, including Microsoft Word and Excel spreadsheet skills.
Ability to create, maintain, and organize electronic files.
High-level attention to detail and accuracy.
Ability to maintain effectiveness under deadlines.
Ability to maintain confidentiality.
Ability to exercise sound judgment, discretion, and tact.
Ability to work both independently and collaboratively within a team.
Adaptability to changes and continuous improvement initiatives.
Ability to multitask and manage multiple projects in a client-service environment.
Ability to manage interpersonal relationships and interact/communicate with clarity, tact, and courtesy with staff, faculty, students, and others.

Responsibilities

Provides effort reporting for individual faculty and staff.
Maintains a department grant portfolio database.
Assists with monthly grant reconciliations.
Audits and validates monthly departmental operating expenses.
Updates and distributes faculty stipend reports.
Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Communicates and trains users on the procurement process and procedures.
Advises and guides faculty, research staff, and other administrators on policies and procedures for fulfilling all aspects of the procurement process, including purchasing, internal requisitions, and personal and travel reimbursement.
Assists with financial administration and reporting as necessary.
Prepares deposit reports and delivers unit deposits on a routine and as-needed basis.
Drafts analyses for proposed plans.
Periodically monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified.
Drafts variance summaries highlighting differences between the approved budget and actual performance, and make recommendations regarding excess and deficient funds.
May inform managers and others within the organization of the status and availability of funds in different accounts.
Performs other related work as needed.