Budget Analyst

Commonwealth of Massachusetts • Boston, MA

20h • Onsite

About The Position

The Budget Analyst / Program Coordinator III (PC III) serves as a key fiscal leader within the Office of Management and Finance (OMF) at the Department of Developmental Services (DDS). Reporting to the Budget Director or designee, the incumbent is responsible for planning, developing, administering, and monitoring the Central Office administrative budget, which includes approximately $60 million in flow-through program funding within the context of the Department's $3 billion annual budget. The Program Coordinator III serves as the primary fiscal operations contact for the Central Office and ensures that financial transactions, procurements, reimbursements, grants, encumbrances, and expenditure records are processed accurately, timely, and in compliance with applicable federal, state, Executive Office of Health and Human Services (EOHHS), and Department policies and procedures. The incumbent utilizes Commonwealth financial and procurement systems, including MOSAIC, COMMBUYS, and the Commonwealth Information Warehouse (CIW), and provides fiscal guidance and support to executive leadership, program managers, and external partners.

Requirements

• Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis
• of which at least one year must have been in a supervisory capacity
• Ability to assemble items of information in accordance with established procedures.
• Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
• Ability to determine proper format and procedures for assembling items of information.
• Ability to adjust to varying or changing situations to meet emergency or changing program requirements and coordinate multiple priorities while meeting established deadlines.
• Ability to establish rapport with and maintain harmonious working relationships with others, including ability to work collaboratively with managers, vendors, and external agencies.
• Ability to gather information by examining records and documents and by questioning individuals.
• Ability to understand, interpret and apply laws, regulations, policies, and procedures governing assigned unit activities
• Ability to maintain accurate records.

Nice To Haves

• Knowledge of work simplifications methods.
• Knowledge of the methods used and ability to prepare general reports.
• Knowledge of the methods used and ability to prepare charts, graphs and tables.

Responsibilities

• Develop, administer, monitor, and reconcile the Central Office administrative budget.
• Monitor expenditures and funding availability to ensure fiscal integrity and compliance with approved spending plans.
• Analyze budget trends and prepare financial reports, projections, and recommendations for executive leadership.
• Coordinate annual Spending Plan, Maintenance Budget, and mid-year budget submissions with Central Office management.
• Develop and implement standards and framework to use in monitoring the Department’s fiscal progress, budget, and resources.
• Lead the Department's monthly fiscal monitoring process to maximize available resources and minimize budget reversions.
• Analyze financial data, identify spending trends, and provide recommendations to improve fiscal performance.
• Ensure adherence to departmental, state, and federal fiscal policies and procedures.
• Prepare and present fiscal reports and supporting documentation for leadership review.
• Process, review, and monitor payments, reimbursements, grants, encumbrances, purchase orders, and other fiscal transactions.
• Maintain accurate expenditure records and ensure compliance with applicable accounting requirements.
• Utilize Commonwealth financial systems including MOSAIC, COMMBUYS, and CIW to manage fiscal activities.
• Reconcile financial records and resolve discrepancies as necessary.
• Interpret and apply Commonwealth procurement laws, regulations, policies, and procedures.
• Review and approve requests for goods and services.
• Prepare and issue purchase orders to authorized vendors.
• Monitor procurement activity and ensure compliance with purchasing requirements.
• Coordinate with vendors and service providers regarding procurement and payment matters.
• Administer the Commissioner's Trust Fund.
• Monitor revenue collections and account balances.
• Review funding requests and authorize expenditures consistent with established policies.
• Coordinate Charges for Care reporting and communicate updates to regional offices.
• Oversee departmental Worker's Compensation fiscal activities.
• Review proposed settlements and prepare recommendations for the Chief Financial Officer.
• Coordinate with EOHHS Human Resources regarding fiscal impacts and settlement processing.
• Serve as the primary fiscal liaison between Central Office executive staff, operational units, EOHHS, the University of Massachusetts, vendors, and other stakeholders.
• Provide fiscal guidance and technical assistance to managers and program staff.
• Participate in meetings and workgroups to support agency financial initiatives.
• Develop and maintain positive working relationships with internal and external partners.
• Interpret and communicate fiscal policies, procedures, and operational requirements.
• Assist with special financial projects and assignments.
• Perform related duties as assigned.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree