Budget Analyst

Boise State University • Boise, ID

1d • Onsite

About The Position

The Budget Analyst is responsible for processing position requests, processing payroll-correcting entries, performing a large portion of the HR and Budget systems comparison, and assisting with the Appropriated Budget Book production. This role also assists the Director and Associate Director with a variety of budget projects. The position requires an understanding of internal policies and procedures, generally accepted accounting principles, and State Board of Education policies. The Budget Analyst will act as a liaison between the Budget Office and other campus departments, process position budget requests, perform budgetary analysis and reporting, and undertake special projects. They will also serve as a consultant to other departments to improve their budgeting processes and analyze their activity to propose methods for improving forecasting and processes. Additionally, the role involves coordinating with office staff on tasks such as financial system upgrade testing, budget book production, position tracking, and contract printing. A significant portion of the role involves acting as the departmental approver for travel and expense reports, reviewing p-card expenses, reconciling payroll and expense corrections, and performing monthly reviews of expense transactions. The Budget Analyst will communicate changes to financial policies, act as the financial lead for SON contracts and requisitions, complete Annual Fiscal Reports, and work with state initiatives by providing financial business cases and proposals. They will also develop financial metrics and benchmarks, perform year-end financial analysis, ensure real-time financial status, oversee hiring financial transactions, and work with SON leadership on financial decisions. The role includes completing yearly departmental budget forecasts, tracking appropriated budget funding, performing year-end financial analysis of local funding sources, ensuring new hires are correctly funded, and working with program leads regarding adjunct faculty funding. Finally, the Budget Analyst will consult with SON self-support staff, maintain financial system documentation, provide training, resolve accounting discrepancies, evaluate and improve the financial tracking system, serve as a financial budget approver, and provide real-time budget information to the leadership team. The role also involves ensuring funding sources are current, requesting new funding sources, submitting and tracking check requests, and collaborating with the Endowed Chair on research fund management.

Requirements

• Bachelor’s Degree and 5 years experience or equivalent.
• Excellent problem-solving skills.
• Ability to think critically and analytically.
• Intermediate knowledge of Accounting practices.
• Computer literacy, especially Excel.
• Excellent customer service skills.
• Excellent communication skills.
• Strong attention to detail.
• Strong leadership skills.
• Knowledge of university budgets, process flows, HR systems and position budgeting experience.
• Knowledge of University Based Management/Responsibility Based Management budget models.

Nice To Haves

• Experience as a liaison between a Budget Office and other campus departments.
• Experience as a 'consultant' to assist in improving budgeting processes.
• Experience with Financial System – Budget Books (Appropriated and Local) production.
• Experience with contract printing.
• Experience as a departmental approver for travel and expense reports.
• Experience reviewing p-card expenses.
• Experience reconciling payroll and expense corrections.
• Experience performing monthly review of all expense transactions.
• Experience communicating changes to University or State financial policies and processes.
• Experience as the financial lead for SON contracts and requisitions.
• Experience completing and submitting Annual Fiscal Reports for department Self-Support programs.
• Experience working with state Initiatives and providing financial business cases and proposals.
• Experience developing financial metrics and benchmarks.
• Experience performing year-end financial analysis on appropriated and local funding sources.
• Experience ensuring 'real-time' financial status utilizing automated financial reports.
• Experience overseeing hiring financial transactions.
• Experience working with leadership teams on financial decisions to ensure budget compliance.
• Experience completing, reviewing and submitting yearly departmental budget forecasts.
• Experience ensuring appropriated budget funding is tracked and used appropriately.
• Experience ensuring funding sources are not in deficit and completing surplus transfers.
• Experience ensuring new hires are correctly funded.
• Experience working with program leads regarding adjunct faculty funding.
• Experience consulting with self-support staff and managers about system efficiency or support needs.
• Experience maintaining financial system & process related documentation.
• Experience providing training and/or technical documentation.
• Experience providing financial use cases/issue cases for central financial system failures.
• Experience resolving accounting discrepancies.
• Experience evaluating, improving, and maintaining financial tracking systems.
• Experience serving as financial budget approver.
• Experience providing real-time budget info to Leadership team.
• Experience ensuring funding sources are current and clearly defined.
• Experience requesting new funding sources and supplemental codes.
• Experience submitting check requests for reimbursement.
• Experience tracking check requests submitted for reimbursement.
• Experience ensuring new department hires receiving research funds are spent and tracked appropriately.
• Experience collaborating with Endowed Chair on research fund management.
• Experience performing other duties as assigned.

Responsibilities

• Process position requests, payroll-correcting entries, and HR and Budget systems comparison.
• Assist with Appropriated Budget Book production.
• Assist the Director and Associate Director with budget projects.
• Understand internal policies, accounting principles, and State Board of Education policies.
• Serve as a liaison between the Budget Office and other campus departments.
• Process position budget requests, perform budgetary analysis and reporting, and complete special projects.
• Act as a consultant to other departments to improve their budgeting processes and forecasting.
• Coordinate with office staff on financial system upgrade testing, budget book production, position tracking, and contract printing.
• Act as the departmental approver for travel and expense reports.
• Review p-card expenses to ensure compliance with University and State policies.
• Reconcile payroll and expense corrections and perform monthly reviews of expense transactions.
• Communicate changes to University or State financial policies and processes.
• Act as the financial lead for SON contracts and requisitions, ensuring timely submission and approval.
• Complete and submit Annual Fiscal Reports for department Self-Support programs.
• Provide financial business cases and proposals for state initiatives.
• Develop financial metrics and benchmarks and provide historical outlooks.
• Perform year-end financial analysis on all appropriated and local funding sources.
• Ensure real-time financial status using automated SON financial reports.
• Oversee all hiring financial transactions in partnership with HR admin.
• Work with SON leadership team on financial decisions to ensure budget compliance.
• Complete, review, and submit the yearly departmental budget forecast.
• Ensure all appropriated budget funding is tracked and used appropriately according to guidelines.
• Ensure funding sources are not in deficit going into the next fiscal year and complete surplus transfers.
• Ensure all new hires are correctly funded and work with leadership to confirm funding availability.
• Ensure funding is available for Adjunct Faculty within programs and track/report salary expenses.
• Consult with SON self-support staff and managers about system efficiency or support needs.
• Maintain financial system & process related documentation and provide training.
• Provide financial use cases/issue cases for central financial system failures.
• Resolve all SON accounting discrepancies.
• Evaluate, improve, and maintain existing SON financial tracking system.
• Serve as financial budget approver prior to Divisional Dean approval.
• Provide real-time budget information to the Leadership team.
• Ensure all funding sources are current and clearly defined, and request new funding sources as needed.
• Submit and track check requests for reimbursements from foundation accounts.
• Ensure new department hires receiving research funds are spent and tracked appropriately.
• Collaborate with the Endowed Chair to ensure research funds are tracked and spent appropriately.
• Perform other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Senior