BUDGET ANALYST-SES - 77000035

State of Florida•Lakeland, FL

1d•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. This position serves as a Regional Business Manager for 12 counties and provides purchasing and procurement support functions to all Divisions and Offices within the Southwest Region. This position functions independently, requiring a high degree of judgement, business management and team building skills.

Requirements

Five Years of professional purchasing and procurement experience that involve competitive bidding; or Bachelor's degree from an accredited college or university with four courses in business and two years of professional purchasing and procurement experience which involved competitive bidding; or possession of a Certified Purchasing Manager certificate and three year of professional experience as described above; or Master's degree from an accredited college or university in business and one year of experience as described above.
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Knowledge of business functional areas such as purchasing, accounting, and budgeting.
Knowledge in Ariba on Demand (AOD), Vendor Information Portal (VIP) the PCard Works system, and Florida Accountability Contract Tracking System (FACTs), financial database systems, and budgeting tools.
Knowledge of the State of Florida purchasing rules, regulations, policies and procedures with the ability to understand and apply applicable rules, regulations, policies and procedures to related purchasing processes.
Comprehensive knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro.
Possess good customer service, telephone and clerical skills.
High attention to detail.
Possess strong organizational skills.

Nice To Haves

Five or more years of experience in Accounting, Purchasing or related field.
Five or more years of knowledge in My Florida Market Place (MFMP) / Ariba on Demand (AOD), Vendor Information Portal (VIP), the PCard Works system, and Florida Accountability Contract Tracking System (FACTs).
Extensive knowledge of the State of Florida Purchasing rules, regulations, policies and procedures.
Three or more years of Supervisory Experience, as this incumbent will supervise 2 full-time positions.

Responsibilities

Supervise the actions and decisions of the Regional Purchasing Agent and Regional Operations Staff Assistant.
Plan, implement, and coordinate workload, work flows, deadlines, work objectives and time utilization to ensure productivity and agency needs are met.
Conduct periodic meetings to inform staff about new or revised policies and procedures related to finance and budget.
Serve as a liaison between regional Division/Office staff and Tallahassee Division/Office budget staff.
Monitor and assess budget status weekly and provide report to Division/Office leads.
Work closely with the Regional Purchasing Agent to ensure proper coding.
Serve as the final purchasing authority and approve purchases less than $35K (Category II).
Serve as liaison between regional staff and Tallahassee Purchasing Section.
Retain thorough knowledge of My Florida Market Place (MFMP), state contracts, bids, etc.
Ensure/responsible for regional compliance with all purchasing policies and procedures.
Coach/train regional staff in matters related to procurement including p-cards.
Coordinate/train regional staff serving in procurement roles.
Serve as a regional approver for single source, quotes, emergency and after-the-fact approvals; PRIDE, RESPECT and state contract exceptions and other purchases exempt from competitive process.
Serve as final approver for MFMP purchase orders submitted by Regional Purchasing Agent and procurement facilitators.
Verify/check vendor registration with State of Florida.
Research MFMP vendors and state contract vendors.
Research past due amounts for vendors.
Review regional Invitation to Bid (ITBs) requests before submission to Tallahassee Purchasing.
Assist staff with special procurements including preparation of scope of work, specifications, potential vendor lists, etc., for ITB and Request for Proposals (RFP) packages sent to Tallahassee Purchasing (purchases over $35K) for approval and bidding.
Conduct Pre-Bid Conferences throughout the region.
Serve as contract manager for the region’s formal contracts.
Serve as “Advanced Buyer” for SW Regional Office of the Executive Director staff and “Super Buyer” for other Divisions.
Assist regional staff in making sure vendors are registered in Florida Accounting Information Resource (FLAIR) and getting them registered if needed.
Assist regional staff/account holders with questions/issues concerning P-Card WORKS.
Serve as subject matter expert for P-Card WORKS regional account holders.
Perform other duties as assigned.
Lead and supervise a team responsible for purchasing, accounting, and budget functions, including assigning work, ensuring accuracy, maintaining compliance with policies, and meeting organizational goals.
Communicate effectively both orally and in writing.
Work independently.
Manage tasks and projects.
Work in an extremely fast-paced, team environment.
Establish and maintain effective working relationships with others.
Work in a confidential environment.
Multi-task, prioritize and meet deadlines.
Act on changing priorities and responsibilities.
Organize and file documents.

Benefits

Comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
Tuition waiver program within the state university and community college systems.
Health Premiums $4.17 - Single / $15.00- Family Biweekly.
No Cost $25,000 Life Insurance.
Nine Paid State Holidays, One Personal Holiday per year.
176 hours Annual Leave and 104 hours Sick Leave accrued Annually.
Retirement Plan Options.
State University and College Tuition Waiver Program.
On the Job Trainings.
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.