Budget Analyst III - (Budget Analyst III, Range I) - Budget Administration and Operations

CSU Careers•San Francisco, CA

19h•Onsite

About The Position

The Budget Analyst III independently provides operational and advanced analytical support for position management, position budgeting, and labor cost distribution under the general direction of the Associate Director Financial Management. The role supports campus-wide position control and payroll-related financial activities to promote accurate funding, reporting, compliance, and alignment with university policies and objectives. The incumbent provides consultative support to campus stakeholders and contributes to process improvements and system enhancements. This is a one-year probationary position in Budget Administration and Operations. It is full-time (1.0 FTE), with a Monday-through-Friday schedule from 8:00 a.m. to 5:00 p.m. The anticipated hiring range is $5,877 to $7,307 per month ($70,524 to $87,684 annually), commensurate with experience. The position is assigned to on-campus operations in California, though occasional telework may be possible. The position requires extensive computer use and the ability to work quickly and accurately in a fast-paced environment with frequent interruptions, deadlines, and heavy workloads. It may require lifting or carrying a laptop, projector, Polycom, or printed materials weighing over 20 pounds for meetings or events. A background check is required. Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three business days of hire. The role may be subject to mandated-reporting obligations under California law and may require conflict-of-interest disclosures.

Requirements

Equivalent to a bachelor's degree in a related field and four years of relevant experience; additional relevant experience may substitute for the required education year for year, and an advanced degree in a related field may substitute for required experience year for year.
Advanced knowledge of financial, budgetary, and accounting principles and practices.
Thorough knowledge of the purpose, functions, and fiscal organization of the campus or campuses.
Thorough knowledge of position-control principles and budgetary alignment.
Advanced knowledge of public finance, administrative personnel, fiscal management, and cash-flow management principles and practices.
Advanced knowledge of research techniques and statistical principles and procedures.
Knowledge of, or ability to quickly learn, the university's financial structure and procedures.
Ability to analyze and review campus budgets and financial practices, present complex budget information clearly and professionally, analyze situations accurately, and develop effective courses of action.
Advanced analytical skills to evaluate and interpret data and develop sound conclusions and recommendations.
Advanced communication and interpersonal skills to present information and advise managers, staff, and faculty on budgeting policies and procedures.
Ability to effectively mentor or lead the work of others.
Ability to work with speed and accuracy in a fast-paced, high-volume environment with frequent interruptions and deadlines.
Ability to lift or carry meeting equipment or printed materials weighing over 20 pounds.
Successful completion of a background check.
Ability to provide proof of U.S. citizenship or authorization to work in the United States within three business days of hire.

Nice To Haves

Experience working in higher education, preferably within the CSU system.
Experience with PeopleSoft/HRMS and financial systems.
Knowledge of position control and labor-cost distribution processes.
Experience with payroll reconciliation and financial reporting.

Responsibilities

Independently support position control activities, including position setup, funding, and history review.
Review and analyze complex HRMS/PeopleSoft transactions and recommend appropriate actions.
Support and advise on hiring, promotion, separation, and other position transactions.
Identify, analyze, and resolve funding discrepancies, including conducting root-cause analysis.
Maintain the integrity of position data across systems and recommend improvements to position-management processes and procedures.
Monitor and analyze labor-cost distribution transactions and payroll expense allocations; identify trends, variances, and risks.
Reconcile payroll costs with budget records and recommend corrective actions.
Support and prepare complex payroll-related journal entries.
Consult with and advise departments on payroll, budget planning, and labor-cost strategies.
Analyze budget trends and provide recommendations to support decisions and resource allocation.
Review payroll data and reports for accuracy and compliance; troubleshoot payroll distribution errors and system issues.
Reconcile HRMS and CHRS with financial systems and resolve complex discrepancies.
Maintain and validate HRMS data tables for labor-cost mapping.
Provide input on system enhancements, testing, and implementation of payroll-related processes.
Provide consultative guidance to departments on payroll, funding, and budget practices.
Collaborate with HR, IT, Accounting, and other teams to align budget and payroll processes.
Respond to and resolve complex payroll and budget inquiries.
Lead or participate in cross-functional projects and initiatives.
Provide training or lead work direction to staff or departments as needed.
Perform other duties as assigned.