Budget/Administrative Assistant
About The Position
The WFS FRA Budget and Administrative Assistant supports the SWA Forward Repair Activity by performing comprehensive budget tracking, accounting support, and administrative duties. This position requires an active Secret clearance. Locations may vary around Southwest Asia (Iraq, Kuwait, etc). The Budget and Administrative Assistant ensures the accurate tracking, documentation, and reporting of financial data related to program activities. The role focuses on budget execution, expenditure monitoring, and maintaining accurate accounting records to support program operations.
Requirements
- High School diploma + 7 years relevant experience – OR BA/BS + 2 years – OR AA/AS + 4 years
- Active Secret security clearance
- Valid U.S. passport with at least 2 years before expiration and 4 or more blank pages
- Ability to pass CRC to deploy
- Valid U.S. driver’s license and international driver’s permit (AAA)
- Proficiency with Microsoft 365 / Microsoft Office Suite
- Strong budget tracking and financial recordkeeping experience
- Proficiency in Microsoft Office applications
- Excellent organizational and administrative skills
- High accuracy and attention to detail
- Ability to manage multiple tasks and maintain accountability records
Responsibilities
- Track program budgets, expenditures, obligations, and funding actions to ensure proper financial oversight.
- Prepare routine and ad hoc budget reports, expenditure summaries, and trend analyses.
- Maintain historical records of Customer Tracking Numbers (CTNs) and verify accuracy of funding documentation.
- Review contract modifications for funding additions, de‑obligations, and fund transfers.
- Apply accounting principles to analyze transactions, reconcile accounts, and ensure accuracy of financial data.
- Maintain or oversee financial records including disbursements, expenses, income, and other accounting activities.
- Prepare balance sheets, profit and loss statements, and other standard accounting reports.
- Support maintenance and improvement of accounting systems to ensure timely recognition of financial transactions.
- Manage daily personnel accountability and oversee personnel in-/out-processing.
- Track government and GDIT training records for assigned personnel.
- Assist staff with travel authorizations, vouchers, and expense reporting.
- Ensure strict compliance with organizational accounting and auditing procedures.
- Perform additional duties as assigned.
Benefits
- Variety of medical plan options, some with Health Savings Accounts
- Dental plan options
- Vision plan
- 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
- Full flex work weeks where possible
- Variety of paid time off plans, including vacation, sick and personal time
- Holidays
- Paid parental leave
- Military leave
- Bereavement leave
- Jury duty leave
- Short and long-term disability benefits
- Life insurance
- Accidental death and dismemberment insurance
- Personal accident insurance
- Critical illness insurance
- Business travel and accident insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
