Administrative Budget Supervisor

City of New York • New York, NY

7d • $110,067 - $117,337 • Onsite

About The Position

The NYC Department for the Aging (NYC Aging) is seeking a dynamic, self-motivated, and detail-oriented Administrative Budget Supervisor to join the Bureau of Financial Services. This role reports directly to the Senior Director of Budget Planning and Monitoring. The primary responsibility is to partner with the Budget Director in the preparation, planning, monitoring, and forecasting of the Department for the Aging budget. The ideal candidate will demonstrate initiative, independent judgment, and strong analytical skills.

Requirements

• Must be a current City Employee.
• Must be serving permanently in the title of Administrative Staff Analyst or have taken the most recent Administrative Staff Analyst civil service exam and be reachable for appointment from the resulting list.
• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
• OR A baccalaureate degree from an accredited college and four years of professional experience in the areas described above, including the 18 months of executive, managerial, administrative or supervisory experience, as described above.

Responsibilities

• Supervise, mentor, and evaluate a team of Budget Analysts responsible for the Agency's Personnel Services (PS), Other Than Personal Services (OTPS), and Subcontract budgets, grant budget planning, forecasting, financial analysis, and reporting while ensuring compliance with City fiscal policies and agency objectives.
• Manage the planning, monitoring, reconciliation, and modification of NYC Aging's PS, OTPS, and Capital budgets, ensuring the accuracy, integrity, and fiscal sustainability of the Agency's operating and capital financial plans.
• Partner with the Senior Director of Budget Planning and Monitoring to develop, monitor, and forecast Administrative and Subcontractor budgets, providing strategic financial analyses and recommendations to support agency operations and long-term budget planning.
• Analyze budget performance by monitoring expenditures against approved budgets, identifying trends and variances, and recommending corrective actions to improve fiscal accountability and optimize resource allocation.
• Participate in technical budget activities including budget modifications, management of PS/OTPS Budget accruals, journal entries, monthly variance reports, quarterly spending plans and other technical budget functions in the City’s Financial Management System (FMS).
• Partner with Procurement, Accounts Payable and other units to reconcile purchase orders and resolve discrepancies.
• Track agency hires, separations, vacancies, pending staffing actions, and other information and provide updates to Budget management.
• Serve as a liaison with the Office of Management and Budget (OMB), preparing budget submissions, responding to fiscal inquiries and Q&A requests, and ensuring Personnel Services (PS) budgets align with staffing plans, funding levels, and organizational priorities.
• Prepare executive-level budget reports, financial forecasts, and complex ad hoc analyses using the City's Financial Management System (FMS), Excel, and internal reporting tools to support leadership decision-making and strategic financial planning.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager