Brokerage Operations Specialist

LPT Realty

About The Position

The Brokerage Operations Specialist supports brokerage operations by executing licensing, compliance, and administrative processes to ensure agents meet all regulatory, MLS, and brokerage requirements. This role works closely with state brokers, compliance teams, and agents to manage office transitions, MLS coordination, and ongoing operational compliance. The Brokerage Operations Specialist helps maintain accuracy, timeliness, and adherence to brokerage and regulatory standards while supporting smooth operational workflows across offices.

Requirements

Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage multiple tasks and deadlines simultaneously
Excellent written and verbal communication skills
Ability to work independently and within a team environment
Proficiency in Microsoft Office, Google Workspace, and internal ticketing systems
Problem-solving mindset with the ability to escalate issues appropriately

Nice To Haves

1–3 years of brokerage operations, real estate administration, compliance, or similar experience preferred
Knowledge of MLS systems, real estate boards, and brokerage processes preferred
Understanding of real estate licensing and regulatory requirements is a plus
Experience working with agents or in a real estate brokerage environment preferred

Responsibilities

Coordinate office transitions between LPT Realty offices (LptR to LptN and vice versa)
Oversee the transition of agents between offices ensuring accuracy and completion
Ensure all required documentation (listing agreements, listing transfers, and legal forms) are transferred to the appropriate state broker for signature
Notify state brokers as needed to ensure timely signing and processing
Ensure agents complete board and MLS registration within required timeframes
Proactively remind agents of MLS dues and assist with payment processes
Handle MLS compliance notices and coordinate listing maintenance across platforms
Create or request MLS team setups when permitted and ensure proper access for listing management
Notify agents of upcoming MLS dues and assist with payment coordination
Remove agents from LPT Realty (LptR) when dues are past due, prior to charges reaching the broker
Assist with communication regarding overdue balances and coordinate with board/MLS departments
Ensure compliance with State Real Estate Commission requirements
Provide administrative support related to licensing, compliance, and brokerage operations
Maintain accurate tracking of transitions, MLS status, and compliance requirements
Partner with internal teams to support operational consistency and process execution