Brokerage Coordinator

Cushman & Wakefield•San Diego, CA

8d•$33 - $38

About The Position

The Brokerage Coordinator will provide essential sales, marketing, and transaction support to brokers. This role involves coordinating with various departments, managing marketing materials, and maintaining client relationship databases. The ideal candidate will be detail-oriented, a self-starter, and comfortable working in a fast-paced environment.

Requirements

2+ years’ experience in marketing or related field
Or similar combination of education and experience
Excellent oral and written communication skills, including content creation and creating and editing marketing materials
Proficiency with Microsoft Office Suite
Proficiency with Adobe Creative Suite
Proficiency with Adobe InDesign
Detail oriented, hard-worker, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Demonstrated strong interpersonal skills
History of excellent internal and external customer service.

Responsibilities

Support content creation process with regards to timeline and transaction cycle.
Create property related marketing materials through Adobe InDesign.
Coordinate with other departments (marketing, research, finance) based on the needs of the team and client.
Provide sales, marketing and transaction support.
Supports client relationship management in partnership with Broker(s).
Support timeliness of deliverables.
Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed.
Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits.
Coordinate appointments with internal and external clients and arrange any other accommodations that may be required.
Serve as point of contact for client requests.
Perform research and track historical sales data through third party databases like Costar.
Create market documents, tour books, property flyers, brochures and other marketing materials as needed.
Collect and prepare information for client activity reports.
Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals.
Create and administer marketing materials and collateral.
Utilize “Mass-mailing” platforms such as Concept to create and e-blast marketing and manage, organize and respond at broker(s) direction.
Distribute marketing materials to investors and brokers during marketing process.
Update website content, social media, etc. on behalf of brokers.
Create budgets for broker projects in partnership with team.
Coordinate vendor services (e.g. photographs and aerials).
Coordinate events (e.g. open houses, industry-related, etc.).
Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients.
Create market documents, offering memorandums, tour books, property flyers, brochures and other marketing materials as needed for listings.
Maintain and enter new leads and opportunities into the CRM system.
Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses.
Run reports.
Prepare templated listing agreements and coordinate execution of such.
Prepare and collect all deal-related documents, and follow up with all parties on the execution as required.
Process all expense reports for brokers.
Coordinate with Legal for review and approval of agreements as necessary.
Create deal sheets per listing agreements for review and approval.
Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required.
Maintain outstanding balances in CRM for brokers.
Support population of Internal Listing Database on behalf of brokers.
Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner.
Maintain/Manage listings in external database.