Brokerage Coordinator

Cushman & Wakefield•Walnut Creek, CA

3d•$30 - $35•Onsite

About The Position

The Brokerage Coordinator has experience as a cultural ambassador, community advocate and service leader. As part of a “front-of-house” team, the Brokerage Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting all employee-facing services. The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor. This role will ensure that administrative and operational functions are provided to local staff in an efficient and effective manner.

Requirements

HS Diploma or GED required
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Ability to effectively present information to an internal department and/or large groups of employees.
Comfortable meeting and engaging with new people.
Warm and engaging demeanor.
Ability to assess circumstances, empathize and offer help.
Utilize a high level of attention to detail as well as strong interpersonal skills.
Have a positive attitude and a strong sense of urgency in resolving any issues that may arise.
Requires basic knowledge of financial terms and principles.
Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations.
Ability to solve problems in standard situations.
Requires basic analytical skills.
Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
Ability to work requiring significant walking or through other means of mobility.
Ability to work in a standing position for long periods of time.
Ability to reach, bend, stoop, push and/or pull and frequently lift up to 20 lbs. and occasionally lift/move up to 40 lbs.

Responsibilities

Greets employees and announces clients and visitors during office business hours
Coordinates client visits and validates parking
Receives and directs incoming calls to appropriate parties
Serves as concierge to the Walnut Creek corporate office including meeting set up, coordinating catering, furniture reset, and delivering temporary equipment and supplies
Creatively solve problems to ensure the office operates in an efficient and effective manner
Utilize and assist as needed with conference room technology and network connectivity
Ensure special deliveries to front desk are handled appropriately and per office requirements
Collects and distributes mail daily
Purchasing and maintenance of office supplies and office equipment by ordering through Workday, procurement or outside vendor
Request spending requisitions within Workday, subject to budget set by Operations Manager and company policies
Submits janitorial and maintenance work orders as needed and/or communicate with appropriate partners to address issues
Schedules office vendor appointments, communicates with office regarding any temporary issues, and ensures work completion
Provide direct brokerage support to brokers in both the Oakland and Walnut Creek offices
Prepare Real Estate Contracts & Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
Draft Listing Agreements – Cushman & Wakefield and AIR Forms.
Coordinate with Legal Department and management to finalize for execution and tracking
Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
Coordinate closed deal submission to the Deal Desk
Organize all agreements, property information and due diligence materials for each pursuit and transaction
Support timeliness of team’s deliverables
Coordinate marketing efforts with corporate marketing functions
Procurement and coordination of property marketing collateral such as signs and professional photography subject to Cushman & Wakefield’s procurement policies and Managing Principal approval
Create, enter and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)
Maintain and account for our subscription with LoopNet and our team’s listings posted within
Maintain team’s internal active list of property listings and pursuits
Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed
Research availabilities and comps in listing multiple service and internal Cushman & Wakefield database