Brokerage Coordinator

Cushman & Wakefield • Columbia, WA

3d

About The Position

The Brokerage Coordinator provides administrative and coordination support to brokers and branch operations. Duties may include managing the broker office, handling mail and incoming calls, coordinating calendars, organizing client and visitor meetings, and helping brokers prepare for meetings. The role prepares marketing materials, coordinates outside printing and graphics vendors, tracks deliverables and deadlines, and helps keep projects on schedule.

The position also maintains branch databases and libraries, project control books, and comparable-sales tables; coordinates with public relations vendors on press releases; tracks agreements and deals; and provides current information to the Branch Commission Accountant on accounts payable and pending deal items. Additional work includes maintaining supply inventory, reviewing RTD calculations and cost recoveries, recommending improvements to policies and processes, sharing best practices, and performing general administrative duties as needed.

Requirements

• Bachelor’s degree, or a high school diploma and equivalent real estate experience.
• Three years of administrative experience.
• Basic knowledge of real estate.
• Basic proficiency in Microsoft Office Suite.
• Basic proficiency in desktop publishing software.
• Excellent oral and written communication skills.
• Basic organizational and multitasking skills.
• Basic time-management skills.
• Ability to exercise discretion with confidential information and highly sensitive issues.
• Strong interpersonal skills and problem-solving ability.
• Proven record of excellent internal and external customer service.
• Excellent attendance and punctuality.

Responsibilities

• Manage the broker office, including mail and incoming calls, broker calendars, client and visitor meetings, and meeting preparation.
• Prepare marketing materials, including Offering Memorandums, Requests for Proposals, and marketing packages, using desktop publishing software.
• Manage outside printing and graphics vendors when work is not produced in-house.
• Keep clients, broker team members, and administrative staff informed about deliverables, deadlines, and upcoming meetings.
• Coordinate broker calendars with clients and project teams and take appropriate steps to keep projects on schedule.
• Maintain and update the branch database and branch library of Offering Memorandums and proposals.
• Produce and maintain Project Control Books, if applicable.
• Produce and maintain comparable-sales tables by category, size, and geographic location.
• Work with the Branch Public Relations vendor on press releases.
• Track agreements and deals and provide the Branch Commission Accountant with current information about accounts payable and pending items on outstanding deals.
• Order and maintain supplies, stationery, covers, and other inventory.
• Review RTD calculations for accuracy and ensure cost recoveries occur before submission to the Branch Commission Accountant.
• Recommend improvements to policies, procedures, and training systems, and share process, organization, and software best practices in staff meetings.
• Perform general administrative duties as needed.

Benefits

• Eligible employees may enroll in health insurance, vision insurance, and dental insurance programs.
• Eligible employees may enroll in flexible spending accounts and health savings accounts.
• Eligible employees may enroll in retirement savings plans, life insurance, and disability insurance programs.
• Eligible employees may receive paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level